Admin Executive

We are looking for a proactive and well-organized Admin Executive to oversee daily administrative operations, manage office activities, and supervise 2–3 support staff. The ideal candidate should have strong communication skills, the ability to multitask, and hands-on experience with attendance & HRMS systems such as Spine HRMS.

Key Responsibilities

Administrative & Office Management

• Oversee day-to-day office operations to ensure a smooth and efficient working environment.

• Manage office supplies, inventory, vendor coordination, maintenance, and housekeeping schedules.

• Handle incoming and outgoing correspondence such as emails, courier, phone calls, and documents.

• Coordinate meeting room schedules, handle visitor management, and facilitate internal office arrangements.

• Ensure office equipment (printers, AC, internet, CCTV, etc.) are functioning—raise service requests when required.

• Maintain proper filing systems—physical and digital—for administrative records.

Attendance & HRMS Management

• Manage and monitor employee attendance, leaves, and punctuality through the Spine HRMS system (or similar attendance software).

• Update and maintain attendance records, leave trackers, weekly reports, and monthly MIS.

• Coordinate with HR to provide accurate attendance inputs for payroll processing.

• Assist in onboarding formalities (ID creation, access cards, documentation, etc.).

Team Supervision

• Lead and supervise 2–3 support staff such as housekeeping, office boys, and front desk assistants.

• Allocate tasks, ensure discipline, and monitor performance and punctuality.

• Ensure the staff maintains cleanliness, hygiene, and overall upkeep of the office premises.

• Train junior staff on admin processes and ensure smooth workflow.

Vendor & Facility Coordination

• Coordinate with external vendors for office maintenance, repairs, courier services, stationary, etc.

• Obtain quotations, negotiate basic rates, maintain vendor records, and track service quality.

• Ensure adherence to safety, security, and facility guidelines.

Documentation & Reporting

• Prepare administrative reports, expense summaries, petty cash handling, and reimbursement documentation.

• Maintain records of AMCs, service contracts, company assets, and compliance-related documents.

• Support management with any required reports, data, or administrative assistance.

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Skills & Qualifications

• Graduate in any discipline (Admin/HR background preferred).

• Minimum 2–4 years of experience in administration or office management roles.

• Hands-on experience with Spine HRMS or other attendance/HRMS software (mandatory).

• Strong communication, coordination, and organizational skills.

• Ability to multitask, prioritize tasks, and work independently.

• Proficient in MS Office (Excel, Word, Outlook).

• Leadership qualities with the capability to manage support staff.

• Problem-solving mindset and a proactive approach to operational issues.

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Work Environment

• Full-time, on-site role.

• Must be comfortable working in a fast-paced environment with responsibility for overall office functioning.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.