Assistant Manager Training/Training Executive

Society Manager – Roles & Responsibilities

1. Administrative Management

• Oversee day-to-day operations of the society

• Maintain society records, registers, and documents

• Ensure compliance with society bye-laws and local regulations

• Coordinate with committee members for smooth functioning

2. Financial Management

• Maintain accounts, receipts, and payment records

• Track maintenance collections and pending dues

• Prepare monthly financial reports

• Coordinate with Treasurer and Auditor

• Ensure timely vendor payments

3. Vendor & Facility Management

• Supervise all vendors (security, housekeeping, lift, electrical, etc.)

• Ensure work completion as per agreement

• Maintain vendor contracts and renewals

• Conduct regular inspections of services

4. Maintenance & Operations

• Ensure proper maintenance of common areas

• Handle repairs, complaints, and service requests

• Monitor water supply, electricity, lifts, and amenities

• Plan preventive maintenance activities

5. Resident Coordination

• Act as a single point of contact for residents

• Address complaints and escalate if required

• Maintain a complaint/feedback register

• Ensure timely resolution of issues

6. Security & Safety

• Monitor security staff and visitor entries

• Ensure CCTV, fire systems, and safety measures are functional

• Conduct periodic safety drills and checks

7. Compliance & Legal

• Maintain society legal documents and licenses

• Assist in audits and legal matters

• Ensure statutory compliances are met

8. Meeting & Reporting

• Prepare reports for committee meetings

• Maintain MOM (Minutes of Meeting)

• Follow up on action items

9. Communication

• Send notices, updates, and circulars to residents

• Maintain email/communication records

• Support digital platforms (MyGate, emails, etc.)

10. Staff Management

• Supervise housekeeping, security, and maintenance staff

• Maintain attendance and duty rosters

• Ensure discipline and performance

11. Inventory & Asset Management

• Maintain inventory of society assets

• Track usage and maintenance of equipment

12. Emergency Handling

• Handle emergency situations (fire, water leakage, power failure)

• Coordinate with emergency services

Key Skills Required

• Good communication and coordination

• Basic accounting knowledge

• Vendor management skills

• Problem-solving ability

• Knowledge of society operations

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.