HR/Admin HR Executive

Position

HR Executive – HR & Office Administration

Job Summary

We are looking for a responsible and organized HR Executive who can independently manage day-to-day HR activities as well as overall office administration. The person will be responsible for employee coordination, attendance, leave management, documentation, office discipline, recruitment support, and ensuring smooth functioning of daily office operations.

Key Responsibilities

1. HR & Employee Management

• Manage daily employee attendance, late marks, half-days, early leaves and absenteeism.

• Maintain employee records, personal files and HR documentation.

• Manage employee leave applications, approvals and leave records.

• Coordinate employee joining and exit formalities.

• Prepare and maintain appointment letters, HR documents, agreements and other employee-related paperwork.

• Handle employee queries related to HR policies, attendance, salary, leaves and company procedures.

• Ensure employees follow company rules, policies and workplace discipline.

• Coordinate with management/directors regarding employee-related matters.

2. Recruitment & Hiring

• Handle job postings and coordinate with recruitment platforms/agencies.

• Shortlist candidates as per the company's requirements.

• Schedule interviews with management.

• Coordinate the complete joining process of selected candidates.

• Maintain recruitment records and candidate databases.

• Collect and verify required documents from new employees.

3. Payroll & Salary Coordination

• Maintain accurate attendance and leave data for salary processing.

• Coordinate with the accounts team for monthly salary processing.

• Track deductions related to leave, late coming, absence or other applicable company policies.

• Maintain salary-related employee records and documentation.

4. Office Administration

• Manage overall day-to-day office administrative activities.

• Ensure the office is properly maintained and all necessary supplies are available.

• Coordinate office stationery, pantry requirements, housekeeping and other regular office requirements.

• Maintain records of office purchases, expenses, assets and supplies.

• Coordinate with vendors, service providers and other external parties whenever required.

• Monitor office cleanliness, discipline and general working conditions.

• Ensure important office documents and records are properly maintained.

5. Employee Coordination

• Communicate company announcements, policies, holidays and important instructions to employees.

• Coordinate meetings, internal activities and employee-related requirements.

• Assist management in implementing new HR policies and procedures.

• Address routine employee concerns and escalate important matters to management.

• Maintain professional communication between employees and management.

6. Compliance & Documentation

• Maintain proper HR files and employee documentation.

• Ensure required employee documents are collected and updated.

• Maintain records related to attendance, leaves, joining, resignation and exit formalities.

• Support management in maintaining compliance with applicable employment and company requirements.

7. General Management Support

• Assist directors/management with HR and administrative tasks as required.

• Prepare HR reports, attendance reports and other office-related reports.

• Coordinate with different departments to ensure smooth office operations.

• Handle confidential employee and company information responsibly.

• Perform any other HR, administrative or office-related duties assigned by the directors/management.

Required Skills

• Good communication and interpersonal skills.

• Strong organizational and coordination abilities.

• Good knowledge of MS Excel, Word and basic office software.

• Ability to maintain records accurately.

• Ability to handle multiple tasks simultaneously.

• Good problem-solving and decision-making skills.

• Professional and confident approach while dealing with employees.

• Ability to maintain confidentiality.

• Strong follow-up and time-management skills.

• Previous experience in HR and office administration will be preferred.

Preferred Experience

1–3 years of experience in HR, administration or a similar role.

Reporting

Reports To: Directors / Management

Key Objective

The HR Executive will be responsible for ensuring that employees, HR processes and day-to-day office administration are properly managed, while supporting the management in maintaining a disciplined, organized and productive workplace.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.