HR Executive

HR Recruiter – Job Role & Responsibilities

(Facility Management & Pest Control Industry)

1. Recruitment & Manpower Planning

• Understand manpower requirements for:

  • Facility Supervisors

  • Housekeeping Staff

  • Pest Control Technicians

  • BDM (Business Development Manager)

  • Operations Executive

  • Office Admin Staff

• Coordinate with Operations & Management team for vacancy approval.

• Prepare Job Descriptions (JD) as per operational requirements.

• Plan urgent hiring for site-based requirements.

2. Sourcing & Screening

• Post job openings on portals (Indeed, Naukri, Apna, etc.).

• Source candidates through:

  • Job portals

  • Social media

  • Local references

  • Field hiring (for technicians & housekeeping staff)

• Conduct telephonic screening interviews.

• Shortlist candidates as per:

  • Experience

  • Salary expectation

  • Location suitability

  • Notice period

3. Interview Coordination

• Schedule interviews (Virtual / Face-to-Face).

• Coordinate between candidate and reporting manager.

• Maintain interview feedback records.

• Follow up with selected candidates.

4. Offer & Joining Process

• Prepare offer letters.

• Negotiate salary within company budget.

• Follow up for joining confirmation.

• Coordinate onboarding process.

• Collect required documents:

  • Aadhar

  • PAN

  • Bank details

  • Education certificates

  • Previous company documents

5. Onboarding & Documentation

• Maintain employee records.

• Prepare employee file & ID card.

• Update attendance & payroll details.

• Coordinate with admin for uniform / kit (for technicians).

6. Compliance & HR Operations

• Support statutory compliance:

  • ESI

  • PF

  • Labour compliance

• Maintain employee database.

• Track probation confirmation.

• Handle exit formalities & FNF coordination.

7. Performance & KPI Tracking

• Monitor recruitment targets.

• Maintain hiring tracker:

  • Open positions

  • Closed positions

  • TAT (Turn Around Time)

  • Offer vs Joining ratio

• Submit weekly recruitment report to MD/Management.

Key Skills Required

• Knowledge of blue-collar & technical hiring.

• Understanding of facility management operations.

• Good communication skills.

• Negotiation ability.

• Basic knowledge of labour laws.

• MS Excel & reporting skills.

KPIs for HR Recruiter

• Position closure within deadline.

• Backlog reduction percentage.

• Candidate retention (3 months stability).

• Cost per hire.

• Offer to joining ratio.

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 3 years of experience.