Executive Secretary

Req. Knowledge and Skills:

1. Strong organizational and planning skills.

2. Excellent written and verbal communication skills.

3. Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).

4. Ability to multitask and prioritize tasks effectively.

5. Attention to detail and problem-solving skills.

6. Strong interpersonal skills and the ability to work well with different personalities.

7. Discretion and confidentiality.

8. Documentation Skills Ability to prepare, review, and manage various documents, ensuring accuracy and adherence to company standards.

9. Accounts Managements Strong understanding of basic accounting principles and the ability to manage financial records and budgets.

Key Responsibilities

1. Administrative Support: Provide comprehensive administrative support to the CEO , including managing schedules, handling correspondence, and maintaining records.

2. Meeting Coordination: Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.

3. Travel Arrangements: Arrange and manage travel itineraries, accommodations, and logistics for business trips.

4. Communication Management: Act as the point of contact between the CEO and internal/external clients, screen and direct phone calls and distribute correspondence.

5. Document Preparation: Prepare reports, presentations, and briefs for meetings and events.

6. Office Management: Ensure smooth operation of the office, including managing supplies, equipment, and facilities.

7. Project Assistance: Assist with special projects and initiatives as assigned by the CEO.

8. Confidentiality: Handle sensitive information with the utmost discretion and always maintain confidentiality.

9. Event Planning: Organize and coordinate company events, conferences, and other activities.

10. Travel Support: Accompany the CEO on business trips as needed, providing support and ensuring all travel arrangements

11. Documentation Management: Create, review, and maintain comprehensive documentation, ensuring it is up-to-date, accurate, and accessible. This includes managing both physical and digital records.

12. Accounts Management: Strong understanding of basic accounting principles and the ability to manage financial records and budgets.

Contact : 95661 33822

• It is a Full Time Receptionist job for candidates with 2 - 5 years of experience.

More about this Executive Secretary job

1. What is the eligibility criteria to apply for this Executive Secretary job?
   Ans: The candidate should be Graduate and above and above with 2 - 5 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹20000 - ₹30000 per month that depends on your interview. It's a Full Time job in Chennai.
3. How many working days are there for this Executive Secretary job?
   Ans: This Executive Secretary job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Secretary job?
   Ans: No, there is no fee applicable for applying this Executive Secretary job and during the employment with the company, i.e., Guires Solutions Private Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Secretary role?
   Ans: There is an immediate opening of 2 Executive Secretary at Guires Solutions Private Limited
7. Who can apply for this job?
   Ans: Only Male candidates can apply for this Receptionist job.
8. What are the timings of this Executive Secretary job?
   Ans: This Executive Secretary job has 09:30 AM - 06:30 PM timing.