Company Secretary

Position Overview

The Company Secretary (CS) is a key managerial personnel responsible for ensuring that the organization complies with statutory and regulatory requirements and maintains high standards of corporate governance. The CS acts as a vital link between the Board of Directors, senior management, regulatory authorities, shareholders, and other stakeholders.

Key Responsibilities

1. Corporate Governance & Compliance

• Ensure compliance with the Companies Act, SEBI regulations, and other applicable corporate laws.

• Maintain and update statutory registers, records, and filings.

• Prepare, review, and file necessary documents including annual returns, financial statements, and event-based compliance forms.

• Monitor corporate governance practices and advise the Board on good governance standards.

2. Board & Committee Support

• Organize, convene, and coordinate Board meetings, Committee meetings, and General Body meetings.

• Draft agenda, notices, resolutions, minutes, and briefing notes for the Board.

• Maintain efficient documentation and safe custody of minutes and Board papers.

3. Legal & Regulatory Management

• Act as the primary point of contact with regulatory bodies such as MCA, ROC, SEBI, Stock Exchanges, RBI, etc.

• Provide guidance on legal matters, corporate structuring, and secretarial standards.

• Ensure compliance with applicable labour, tax, and industry-specific regulations in coordination with legal advisors.

4. Secretarial Advisory & Corporate Affairs

• Advise the Board and management on key legal obligations, governance mechanisms, and risk mitigation.

• Assist in mergers, acquisitions, share allotments, business restructuring, and fundraising activities.

• Manage share capital, ESOPs, investor relations, and equity-related documentation (for listed companies).

5. Documentation & Record Management

• Manage statutory registers such as Register of Members, Directors, Charges, Contracts, etc.

• Ensure proper drafting, vetting, and execution of legal agreements and corporate documents.

• Oversee secure record-keeping, digital documentation, and retrieval systems.

6. Stakeholder Coordination

• Serve as a liaison between the company and stakeholders including auditors, lawyers, bankers, government entities, and investors.

• Handle queries related to corporate compliance, governance, and statutory matters.

7. Ethical & Governance Leadership

• Promote ethical business conduct and transparency.

• Build compliance culture across departments.

• Educate management on emerging corporate laws, regulatory updates, and governance frameworks.

Qualifications & Skills

Educational Qualification

• Qualified Company Secretary (ACS/FCS) from the Institute of Company Secretaries of India (ICSI).

• Additional qualifications such as LLB, MBA (Finance), or specialization in Corporate Law/Governance preferred.

Technical Skills

• Strong knowledge of Companies Act, SEBI LODR, FEMA, LLP Act, Secretarial Standards.

• Proficiency in MCA filing, compliance management tools, and corporate documentation.

• Excellent drafting, legal interpretation, and reporting skills.

Soft Skills

• Attention to detail and high integrity.

• Strong communication and interpersonal skills.

• Ability to work with senior leadership and handle confidential information.

• Excellent organizational and time-management abilities.

Work Experience

• 2–10 years of experience in corporate secretarial roles, depending on job level.

• Experience in listed company compliance is preferred for senior roles.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of statutory filings.

• Quality of Board documentation and governance support.

• Compliance audit results and risk mitigation effectiveness.

• Stakeholder satisfaction and regulatory communication efficiency.

• It is a Full Time Legal job for candidates with 0 - 6+ years Experience.