హెచ్‌ఆర్ ఎగ్జిక్యూటివ్

JOB DESCRIPTION – HR EXECUTIVE

Company Name: Pursuit Industries Pvt. Ltd.
Department: Human Resources (HR)
Designation: HR Executive
Location: Surat

Working Days: Monday to Saturday
Working Hours: 9:00 AM to 6:30 PM
Reporting To: HR Manager / Head of HR

1. Job Purpose

To manage and support day-to-day HR operations, recruitment, employee lifecycle management, attendance, payroll coordination, statutory compliance, and employee engagement activities while ensuring smooth HR functioning and adherence to company policies.

2. Key Responsibilities

A. Recruitment & Talent Acquisition

• Handle end-to-end recruitment for various departments and business units.

• Coordinate with department heads to understand manpower requirements.

• Source candidates through job portals, LinkedIn, employee referrals, and other recruitment channels.

• Screen resumes, conduct initial HR interviews, and schedule interviews with concerned departments.

• Follow up with candidates regarding interview feedback, salary negotiations, and joining dates.

• Prepare and issue offer letters, appointment letters, and other employment-related documents.

• Maintain recruitment trackers, candidate databases, and manpower reports.

B. HR Operations & Employee Lifecycle Management

• Manage joining and onboarding formalities for new employees.

• Prepare and maintain employee files, personal records, and HR documentation.

• Issue appointment letters, confirmation letters, transfer letters, warning letters, and other HR communications as required.

• Coordinate probation reviews, performance appraisals, employee transfers, and confirmation processes.

• Manage employee separation formalities, including resignation acceptance, exit interviews, full and final settlement coordination, and clearance procedures.

• Maintain updated employee master data and organizational records.

C. Attendance, Leave & Payroll Coordination

• Monitor employee attendance, late arrivals, overtime, and leave records through the HRMS/PagarBook system.

• Follow up with employees and reporting managers for attendance regularization.

• Verify monthly attendance and leave data before payroll processing.

• Coordinate with the accounts/payroll team for salary processing, deductions, loss of pay (LOP), and leave encashment.

• Maintain records of salary revisions, incentives, bonuses, and other employee-related payments.

D. Statutory Compliance & Documentation

• Assist in the administration of PF, ESIC, Professional Tax, gratuity, bonus, and other applicable statutory requirements.

• Coordinate employee KYC documentation and PF/ESIC registration and updates.

• Maintain statutory registers, employee records, and compliance documentation.

• Coordinate with consultants and relevant authorities for statutory filings and employee-related queries.

• Ensure HR documentation and processes comply with applicable labour laws and company policies.

E. Employee Engagement & Welfare

• Organize employee engagement activities, festival celebrations, birthday celebrations, and other HR initiatives.

• Support employee communication, feedback collection, and grievance handling.

• Assist in implementing employee welfare policies and initiatives.

• Promote a positive work culture and maintain effective employee relations.

F. HR Policies & Administration

• Communicate HR policies, attendance rules, leave policies, dress codes, and other workplace guidelines.

• Ensure employees follow established HR procedures and company policies.

• Maintain records of company assets issued to employees, including laptops, mobile phones, SIM cards, and other equipment, in coordination with the concerned departments.

• Assist in preparing HR reports, MIS, employee headcount reports, and other management information.

• Support HR audits and process improvements.

3. Educational Qualifications

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.

• MBA/PGDM in Human Resources will be an added advantage.

4. Experience

• 1–3 years of experience in HR operations and recruitment.

• Experience in a manufacturing, chemical, pharmaceutical, or industrial organization will be preferred.

• Freshers with strong communication and organizational skills may also be considered for junior-level positions.

5. Required Skills & Competencies

• Good verbal and written communication skills.

• Knowledge of recruitment and HR operations.

• Basic understanding of payroll processing and statutory compliance.

• Proficiency in MS Excel, MS Word, and HRMS/PagarBook.

• Strong coordination, follow-up, and documentation skills.

• Ability to maintain confidentiality of employee information.

• Good interpersonal skills and problem-solving abilities.

• Attention to detail and the ability to manage multiple tasks.

• Professional attitude, discipline, and a willingness to learn.

6. Key Performance Indicators (KPIs)

• Timely closure of assigned recruitment requirements.

• Accuracy and timely completion of employee documentation.

• Timely verification of attendance and leave records.

• Accuracy of HR data and employee master records.

• Timely completion of joining, confirmation, and exit formalities.

• Compliance with HR policies and statutory documentation requirements.

• Effective coordination with employees and department heads.

• Successful execution of employee engagement activities.

7. Desired Candidate Profile

The candidate should be proactive, organized, detail-oriented, and capable of independently handling assigned HR responsibilities. The candidate must demonstrate professional communication, confidentiality, accountability, and a positive approach toward employee management and organizational development.

• It is a Full Time రిక్రూటర్ / హెచ్ఆర్ / అడ్మిన్ job for candidates with 1 - 2 years of experience.