Assistant Manager - Administration

Assistant Manager – General Administration

To manage and oversee end-to-end General Administration activities across the organisation, ensuring smooth day-to-day operations, effective facility management, vendor coordination, cost control, and compliance across all locations.

Key Responsibilities

1. Administration & Facility Management

• Manage day-to-day administrative operations across offices, branches, workshops and other business locations.

• Ensure workplace facilities, infrastructure, utilities and essential services are maintained effectively.

• Coordinate office/workshop maintenance, repairs and preventive maintenance activities.

• Ensure availability of required office and operational facilities.

2. Vendor & Contract Management

• Identify, evaluate and coordinate with vendors and service providers.

• Manage housekeeping, security, pest control, facility maintenance and other administrative contracts.

• Monitor vendor performance, service quality and SLA compliance.

• Negotiate commercial terms and support cost optimisation.

4. Travel & Employee Support

• Manage employee travel, accommodation and transportation arrangements as per company policy.

• Coordinate local conveyance and employee movement requirements.

• Support employee welfare and general workplace requirements.

5. Asset & Inventory Management

• Maintain records of administrative assets, furniture, equipment and other company properties.

• Monitor asset allocation, movement, maintenance and disposal.

• Conduct periodic physical verification and reconcile records.

• Ensure appropriate controls to minimise asset loss or misuse.

6. Procurement & Cost Management

• Coordinate procurement of office and administrative requirements.

• Obtain quotations and support vendor selection in accordance with company procedures.

• Monitor administrative expenses and identify opportunities for cost optimisation.

• Ensure timely processing of invoices and payments.

7. Compliance & Documentation

• Ensure compliance with applicable administrative, safety and statutory requirements.

• Maintain necessary licences, agreements, service contracts and administrative records.

• Support internal and external audits and ensure closure of audit observations.

• Maintain proper documentation and MIS for administrative activities.

9. Multi-Location Administration

• Coordinate administration activities across multiple branches/locations.

• Establish standard administrative processes and controls across locations.

• Conduct periodic reviews of administrative performance and compliance.

• Support new-location setup, expansion and mobilisation activities.

10. Reporting & MIS

• Prepare periodic administration reports and dashboards.

• Track administrative costs, vendor performance, assets, facilities and pending actions.

• Provide management with regular updates, analysis and recommendations.

Key Competencies

• Facility & Infrastructure Management

• Vendor & Contract Management

• Cost Control & Budget Management

• Asset Management

• Procurement Coordination

• Compliance & Audit Management

• Multi-Location Operations

• Negotiation & Stakeholder Management

• Problem Solving

• Team Management

Key Performance Indicators (KPIs)

• Administrative cost optimisation

• Vendor SLA and service quality

• Facility uptime and maintenance efficiency

• Timely closure of administrative issues

• Asset accuracy and control

• Timely completion of new-location setup

• Procurement turnaround time

• Reduction in operational and facility-related issues

Experience & Qualification

• Graduate degree in any discipline; Administration or related field preferred.

• 7–10+ years of experience in General Administration.

• Experience in managing multi-location operations will be an added advantage.

• Strong communication, coordination, negotiation and people-management skills.

• Proficiency in MS Office and administrative MIS/reporting.

• It is a Full Time రిక్రూటర్ / హెచ్ఆర్ / అడ్మిన్ job for candidates with 6+ years of experience.