Executive Assistant

JOB DESCRIPTION – EXECUTIVE ASSISTANT – OPERATIONS

Company: Expo Advanced Materials Pvt. Ltd.

Location: Sector-5, Noida

Position: Executive Assistant – Operations

Gender: Female

CTC: Up to ₹40,000 per month ( below)

Employment Type: Full-Time

About the Role

We are looking for a smart, confident, bold, proactive, and work-oriented Female Executive Assistant – Operations who can independently handle day-to-day operational activities, coordinate with multiple departments, follow up on pending tasks, and provide regular updates to management.

The ideal candidate should have strong communication, coordination, follow-up, reporting, and organizational skills with the ability to take ownership of assigned responsibilities.

Key Responsibilities

Handle and coordinate day-to-day operational activities.

Coordinate with Production, Sales, Accounts, Purchase, Dispatch, and other departments.

Track assigned tasks and ensure timely completion.

Follow up on pending activities and provide regular status updates.

Prepare daily, weekly, and monthly MIS and operational reports.

Maintain operational records, data, and documentation.

Prepare professional emails, reports, presentations, and other documents.

Coordinate meetings, schedules, appointments, and follow-ups.

Support management in monitoring day-to-day operational activities.

Communicate management instructions to concerned departments and follow up for completion.

Identify delays or pending activities and highlight them to management.

Take ownership of assigned tasks and ensure timely execution.

Required Skills & Personality

Smart, confident, bold, proactive, and work-oriented

Strong work attitude and ownership

Excellent communication and interpersonal skills

Good English verbal and written communication

Strong coordination and follow-up skills

Good knowledge of MS Excel and MS Office

Professional email drafting skills

Good reporting and documentation skills

Ability to handle multiple tasks independently

Ability to coordinate with different departments

Quick learner with a positive and professional attitude

Ability to work under pressure and meet deadlines

Qualification

Engineering background will be good

Relevant Operations / Coordination / Executive Assistant experience

Candidate Profile

The candidate should be capable of working independently, communicating confidently with different departments, following up on tasks, preparing reports, and keeping management updated on operational activities.

Relevant experience in manufacturing/industrial companies will be preferred.

• It is a Full Time Sales / Business Development job for candidates with 2 - 5 years of experience.