Business Development Executive

Tender Executive – Roles & Responsibilities

A Tender Executive is responsible for managing the complete tendering lifecycle, from identifying business opportunities to submitting compliant bids and supporting post-award activities. The role requires strong coordination, documentation, and analytical skills to maximize contract-winning opportunities.

Key Responsibilities:

1. Tender Search & Identification

• Monitor procurement portals such as GeM, CPPP, and other e-tendering platforms for relevant opportunities.

• Review tender notifications to assess eligibility, scope of work, submission requirements, and deadlines.

• Evaluate tender feasibility based on company capabilities and business objectives.

2. Proposal Preparation & Documentation

• Coordinate with Engineering, Sales, Finance, Legal, and other departments to collect technical and commercial information.

• Prepare technical proposals, commercial bids, cost estimates, BOQs, and pricing documents.

• Ensure all bid documents, certifications, declarations, and compliance requirements meet client and regulatory standards.

• Verify accuracy and completeness of all supporting documentation before submission.

3. Tender Submission & Process Management

• Manage the end-to-end tender submission process while ensuring adherence to deadlines.

• Submit bids through online e-procurement portals as well as physical submissions where required.

• Participate in pre-bid meetings, clarify tender requirements, and maintain communication with procurement authorities.

• Track amendments, corrigenda, and addenda issued during the bidding process.

4. Post-Submission & Relationship Management

• Maintain records of submitted tenders, vendor registrations, contracts, and bid history.

• Monitor bid status, follow up on results, and analyze successful and unsuccessful bids to improve future proposals.

• Support contract finalization, negotiations, and client communications after bid submission.

• Build and maintain professional relationships with clients, government departments, and procurement agencies.

Key Skills

• Tender Management & Bid Coordination

• GeM & CPPP Portal Operations

• E-Tendering & Procurement Processes

• Proposal Writing & Documentation

• Compliance & Regulatory Knowledge

• Cost Estimation & Commercial Bid Preparation

• Cross-functional Coordination

• Time Management & Deadline Adherence

• Microsoft Office (Excel, Word, PowerPoint)

• Strong Communication & Negotiation Skills

• It is a Full Time Sales / Business Development job for candidates with 2 - 5 years of experience.