HR/Admin Payroll Executive

Job Summary:

Manage end-to-end payroll coordination for employees working at multiple client sites across India. Some employees are on the company's own payroll, and some are on a third-party payroll agency. The role collects and verifies attendance from all sites, shares it with the payroll agency, checks the agency's payment details, and coordinates with HR at client sites, including site visits when required.

Roles & Responsibilities:

Attendance

• Coordinate with site supervisors/in-charges and collect monthly attendance from all sites by the cut-off date.

• Check attendance sheets for completeness, correct names and employee codes, leaves, absences, overtime and site transfers.

• Follow up on missing or incorrect data and get corrected sheets.

Payroll Agency Coordination

• Share verified attendance with the third-party payroll agency within the timeline.

• Resolve agency queries on attendance, joiners, leavers, and changes.

• Check out the agency's payroll output (payment sheet, net pay, deductions) against attendance before approval.

• Confirm that salaries have been paid and statutory payments (PF, ESI, PT etc.) are done by the agency.

• Ensure payroll and employee records comply with applicable labour laws and statutory requirements across states; track due dates and filings with the agency and flag any non-compliance.

• Keep payroll records, payslips and agency invoices.

Client Site HR Coordination

• Coordinate with HR/admin teams at client sites for attendance, documentation and employee issues.

• Plan and make site visits across India to meet client HR, verify records and resolve payroll issues.

• Pan-India travel will be required for client coordination and to ensure seamless business operations.

• Submit a short visit report after every trip.

Employee Support & Reporting

• Handle employee queries on salary, payslips and deductions.

• Maintain joiner/leaver data and share it with the agency on time.

• Share monthly payroll summary and MIS with management.

Required Skill Set:

• Proven work experience as a Payroll Executive or HR Executive handling contract employees or similar role.

• 2-5 years of experience in HR managing payroll, HR compliance, Contract employees.

• Strong understanding of payroll and HR compliance laws and regulations

• Excellent attention to detail and accuracy

• Experience with payroll software and HRIS systems

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 6+ years Experience.