Payroll Executive

We are currently hiring for the HR Department for our organization.

Company Introduction:

Esskay Compuservices Pvt. Ltd.

We are an After-Sales Service organization, serving high-end equipment from global OEMs in India and the Middle East since 1992. Our services include installation, warranty support, maintenance contracts, repairs, and comprehensive service solutions. With head offices in Navi Mumbai, Noida, and Bengaluru, and repair centers across India, we’re known for delivering high-quality service and innovative solutions.

You can visit our website for more details: www.esskay.in

Job Profile: HR Executive - Payroll & Attendance

The HR Executive - Payroll & Attendance will be responsible for maintaining accurate attendance records,

processing payroll inputs, ensuring statutory compliance, and managing full & final settlements. The role

involves regular coordination with internal teams, handling employee grievances, and maintaining vendor related statutory documentation. The position requires strong attention to detail, timely execution, and

excellent communication skills.

Key Responsibilities:

1. Attendance Management (India, Dubai & Contract Employees)

• Update daily attendance for permanent and contractual employees.

• Monitor regularizations, absenteeism, and highlight discrepancies proactively.

• Ensure monthly attendance closure accurately for payroll processing.

• Coordinate with teams to rectify attendance issues to avoid salary processing delays.

2. MIS Reporting

• Share monthly salary MIS with internal stakeholders.

• Analyze attendance trends, including overtime (OT), absenteeism, and regularization patterns.

3. Grievance Handling

• Address and resolve attendance, salary, and PF-related grievances within defined TAT.

• Maintain records of grievances and closure actions.

4. Statutory Processes

• Ensure timely collection, verification, and submission of statutory documents of new employees (Aadhar,

PAN, declarations, PF/ESI forms).

• Coordinate with Compliance Vendor for statutory enrollments.

• Support Gratuity payment & documentation.

5. Full & Final (F&F) Settlement Processing

• Initiate No Dues clearance mail to Accounts, IT, and HODs for separating employees.

• Calculate and process F&F settlements, including salary dues, leave encashment, and gratuity.

• Share the F&F statement and obtain acknowledgment from the employee and HOD.

• Ensure timely coordination and documentation for smooth exit.

6. Vendor Statutory Management

• Maintain attendance & leave register for vendor manpower.

• Prepare and verify:

⚬ PF Challan & ECR

⚬ ESIC Challan & ESIC history report

⚬ PT Challan & returns

⚬ Overtime register

⚬ Salary transfer bank statement

• Ensure monthly compliance reports are accurate and submitted on time.

Academic Qualification: - Graduate

JOB SKILLS:

Required Skills & Competencies:

• Strong knowledge of attendance systems, payroll processing, and statutory compliance (PF, ESIC, PT).

• Good analytical skills for MIS reporting and trend analysis.

• Skilled in grievance resolution and cross-functional coordination.

• Proficient in MS Excel (VLOOKUP, Pivot Table, Basic Formulas).

• Ability to meet strict timelines (especially month-end and statutory deadlines).

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.