HR/Admin HR Executive

HR Executive – Client Deployment

Company: Trinity Empowerment
Employment Type: Full-Time
Employment: On Trinity Empowerment Payroll
Work Location: Client Location – Mumbai
Industry: Advertising & Media
Experience: 2–5 Years

About the Role

Trinity Empowerment is looking for an experienced and proactive HR Executive to join our team and be deployed at one of our esteemed clients in the Advertising & Media industry.

The selected candidate will be an employee of Trinity Empowerment and will work from the client's premises, handling day-to-day HR operations, recruitment, employee coordination, attendance, documentation, and other HR-related activities for the client.

The ideal candidate should have prior experience working with an Advertising Agency, Media Agency, Creative Agency, Digital Agency, Events/Experiential Agency, or a similar fast-paced environment.

Key Responsibilities

Recruitment & Talent Acquisition

• Handle end-to-end recruitment for various positions across creative, media, advertising, digital, sales, operations, and support functions.

• Understand manpower requirements and coordinate with department heads/hiring managers.

• Source candidates through Naukri, LinkedIn, job portals, references, and other recruitment channels.

• Screen and shortlist candidates based on job requirements.

• Schedule and coordinate interviews with candidates and hiring managers.

• Manage offer rollouts, candidate follow-ups, documentation, and joining formalities.

• Maintain recruitment trackers and ensure timely closure of open positions.

Employee Management & HR Operations

• Manage day-to-day HR activities for employees deployed at the client organization.

• Handle employee onboarding, induction, documentation, and HR records.

• Maintain employee attendance, leave, and related records.

• Coordinate with employees regarding HR policies, queries, documentation, and general concerns.

• Assist in employee engagement initiatives and internal HR activities.

• Support employee grievance handling and coordinate with management wherever required.

• Maintain confidentiality of employee and company information.

HR Administration & Compliance

• Maintain accurate employee databases and personnel files.

• Coordinate with Trinity Empowerment for payroll-related inputs, attendance, leave, and employee documentation.

• Ensure timely submission of HR reports and trackers.

• Assist with joining, confirmation, transfer, exit, and full & final processes.

• Ensure compliance with applicable HR processes, policies, and statutory requirements.

• Coordinate between Trinity Empowerment and the client for smooth HR operations.

Client Coordination

• Act as the primary HR representative at the client location.

• Understand the client's HR requirements and ensure timely execution.

• Maintain professional communication with client management and department heads.

• Provide regular updates and reports to Trinity Empowerment's management.

• Ensure a smooth working relationship between the deployed employee, Trinity Empowerment, and the client.

Required Skills

• Strong recruitment and sourcing skills.

• Good understanding of HR operations and employee lifecycle management.

• Excellent communication and interpersonal skills.

• Good knowledge of MS Excel / Google Sheets and HR documentation.

• Ability to independently manage multiple vacancies and HR activities.

• Strong follow-up and coordination skills.

• Professional and presentable personality.

• Ability to work in a fast-paced agency environment.

• Strong stakeholder and employee management skills.

Preferred Industry Experience

Candidates with experience in any of the following industries will be preferred:

• Advertising Agencies

• Media Agencies

• Creative Agencies

• Digital Marketing Agencies

• Branding & Communication Agencies

• Events & Experiential Agencies

• PR Agencies

• Production Houses

• Marketing & Creative Companies

Candidate Profile

We are looking for someone who is hands-on, confident, organized, and capable of independently managing HR activities at a client location.

The candidate should be comfortable interacting with senior management, employees, candidates, and multiple stakeholders while maintaining professional standards and confidentiality.

Reporting

Employee: HR Executive – Client Deployment
Payroll: Trinity Empowerment
Work Location: Client Premises
Reporting: Client Management / Designated Client Representative for day-to-day functional requirements, with HR/administrative reporting to Trinity Empowerment.

Important Employment Note

The selected candidate will be employed on the payroll of Trinity Empowerment and will be deployed at the designated client location for providing HR services. Employment terms, salary, payroll, leave, statutory benefits, and other employment-related matters will be governed by Trinity Empowerment's applicable policies and employment terms.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 6+ years Experience.