HR/Admin Administrative Assistant

OFFICE OPERATIONS MANAGEMENT 1. The individual shall ensure smooth day-to-day functioning of the office without operational disruptions. 2. The individual must manage office facilities including workspace, meeting rooms, pantry, and utilities. 3. The individual shall ensure that the office environment is clean, organized, and professional at all times. 4. The individual must address any operational issues immediately and escalate if required. 2. ADMIN SUPPORT & COORDINATION 5. The individual shall provide administrative support to all departments as required. 6. The individual must coordinate internal requests related to office operations and logistics. 7. The individual shall ensure timely execution of administrative tasks assigned by management. 8. The individual must maintain effective communication across departments. 3. VENDOR MANAGEMENT 9. The individual shall coordinate with vendors for office supplies, maintenance, and services. 10. The individual must ensure timely procurement of required office materials. 11. The individual shall track vendor performance and service quality. 12. The individual must maintain records of vendor details and transactions. 4. INVENTORY & ASSET MANAGEMENT 13. The individual shall maintain records of office assets (furniture, equipment, etc.). 14. The individual must track inventory levels of office supplies. 15. The individual shall ensure that no shortage of essential items occurs. 16. The individual must manage issuance and tracking of company assets to employees. 5. TRAVEL & LOGISTICS SUPPORT 17. The individual shall coordinate travel arrangements (tickets, hotels, local transport) when required. 18. The individual must ensure cost-effective and timely travel planning. 19. The individual shall support in logistics for meetings, site visits, and events. 6. DOCUMENTATION & RECORD MANAGEMENT 20. The individual shall maintain proper records of administrative documents and files. 21. The individual must ensure organized storage (physical and digital). 22. The individual shall ensure that documents are easily accessible when required. 7. OFFICE DISCIPLINE & SUPPORT 23. The individual shall support in maintaining office discipline and adherence to basic rules. 24. The individual must ensure that common areas are used properly by employees. 25. The individual shall assist HR in implementing basic office policies. 8. FRONT OFFICE & VISITOR MANAGEMENT (IF APPLICABLE) 26. The individual shall coordinate visitor management and ensure proper handling of guests. 27. The individual must ensure professional reception and guidance of visitors. 28. The individual shall maintain visitor records and logs. 9. REPORTING & TRACKING 29. The individual shall maintain daily records of administrative tasks completed. 30. The individual must submit weekly reports on admin activities and issues. 31. The individual shall track:  Inventory usage  Vendor activities  Office issues 32. The individual must ensure accuracy and transparency in reporting. 10. COST CONTROL & EFFICIENCY 33. The individual shall ensure cost-effective use of office resources and services. 34. The individual must avoid unnecessary expenses and wastage. 35. The individual shall support in optimizing operational costs. 11. PROBLEM SOLVING & RESPONSIVENESS 36. The individual shall respond quickly to operational issues and employee requests. 37. The individual must ensure minimal delay in resolving admin-related problems. 38. The individual shall escalate issues to management when required. 12. DISCIPLINE & COMPLIANCE 39. The individual shall follow all company administrative processes and guidelines. 40. The individual must maintain professional behavior and accountability. 41. The individual shall ensure timely completion of all assigned responsibilities. � � PERFORMANCE EVALUATION CRITERIA The Admin Associate will be evaluated based on:  Smoothness of office operations  Timely completion of admin tasks  Vendor coordination efficiency  Inventory and asset management

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 4 years of experience.