HR/Admin HR Executive

Key Responsibilities & Accountabilities (KRAs)

A. Attendance & Data Management

1. Download daily attendance from ESSL and transfer data to HRMS every morning.

2. Verify and hatch sales employees’ attendance using PRX Software.

3. Notify the Operations Manager & Sales Head about daily absentees.

4. Send regular latecomer reports to respective HODs for corrective action.

B. Employee Onboarding & Documentation

5. Prepare Annexure A1 for all newly joined employees.

6. Issue Appointment Letters, and Increment Letters to employees.

7. Create employee master profiles in HRMS for all new joiners.

8. Update salary structures and payroll details for new and existing employees.

9. Ensure ESIC Number and UAN Number generation for new employees within 7 days of joining.

C. Payroll Processing

10. Address & resolve all employee grievances related to salary, deductions, or payslips.

11. Prepare monthly Salary Sheets (ready for approval/signature by 2nd of every month).

12. Prepare & generate PF Challan, ESIC Challan, LWF and other statutory compliance documents.

13. Maintain Salary Sheets and Factory HR compliance registers as per audit requirements.

14. Ensure all HR statutory compliances are completed accurately and on time.

D. Full & Final Settlements (F&F)

15. Prepare Full & Final Settlement sheets for relieved employees.

16. Ensure all F&F sheets are completed by the 20th of every month as per the fire list.

17. Check employee files as per the prescribed HR checklist prior to F&F processing.

E. Records & Registers Management

18. Maintain retention bonus cheque data of employees.

19. Maintain incentive cheque data of employees.

20. Maintain payroll records, statutory registers, compliance files, and audit-ready documentation.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.