HR/Admin HR Executive

Manage end-to-end employee onboarding across pan-India retail locations, manufacturing units and corporate offices.

Collect, verify and maintain employee KYC documents, bank details, photographs, educational certificates and other mandatory joining documents.

Prepare and issue appointment letters, employment contracts, NDAs and other employment-related documents.

Create and update employee profiles in HRMS and ensure accuracy of employee master data.

Coordinate employee induction, policy communication, employee ID creation and joining formalities.

Manage employee registration and enrolment under applicable statutory schemes, including EPF/PF and ESI, wherever applicable.

Ensure timely PF/UAN generation, verification and employee enrolment, along with ESI registration and insurance number generation.

Validate employee eligibility, wage details, joining dates and other information required for PF and ESI compliance.

Prepare, verify and reconcile monthly PF, ESI and other applicable statutory challans with payroll data.

Coordinate the timely generation of statutory challans and ensure payment processing within the prescribed due dates.

Maintain statutory payment records, challans, acknowledgements, ECRs and other supporting documents for audit and compliance purposes.

Coordinate with payroll, Finance, HR teams, external consultants and statutory authorities for compliance-related activities and issue resolution.

Track statutory contributions, payment status, employee registrations, pending cases and compliance deadlines across all locations.

Support compliance relating to Professional Tax, Labour Welfare Fund and other applicable statutory requirements based on the relevant state and establishment.

Maintain employee records and documentation required under applicable labour laws and statutory regulations.

Monitor changes in applicable labour laws and statutory requirements and coordinate implementation of necessary process updates.

Manage employee lifecycle updates, including transfers, salary changes, corrections to statutory records and exit-related updates.

Coordinate employee separation documentation and provide relevant payroll and statutory inputs for Full & Final settlements.

Address employee queries relating to PF, UAN, ESI, statutory deductions, registrations and contribution discrepancies.

Coordinate statutory audits, inspections and internal compliance reviews and provide the required records and supporting documents.

Prepare monthly MIS reports covering employee onboarding, PF/ESI registrations, challan generation, payments, pending compliance actions and statutory deadlines.

Maintain a compliance calendar and trackers to ensure timely submissions, payments and closure of pending matters.

Identify compliance gaps, reconcile discrepancies and implement corrective actions to minimise errors, delays, penalties and non-compliance.

Ensure confidentiality, data accuracy, documentation discipline and adherence to company policies and defined timelines.