Hr/Admin

HR/Admin Executive – Roles & Responsibilities

1. HR Operations

• Manage day-to-day HR activities and employee records.

• Maintain employee personal files, attendance, leave, and joining documents.

• Handle employee onboarding, induction, and exit formalities.

• Prepare appointment letters, confirmation letters, experience letters, and other HR documents.

• Maintain and update HR databases and records.

• Coordinate employee grievances and provide appropriate support.

2. Recruitment

• Coordinate recruitment activities as per company requirements.

• Prepare and post job descriptions on recruitment portals.

• Screen CVs and shortlist suitable candidates.

• Schedule interviews and coordinate with department heads.

• Conduct initial HR discussions with candidates.

• Complete joining formalities and maintain recruitment records.

3. Attendance & Payroll Support

• Monitor daily attendance, late coming, and absenteeism.

• Maintain leave records and prepare monthly attendance reports.

• Coordinate with the Accounts/Finance team for payroll processing.

• Verify employee salary-related data and required deductions.

• Maintain overtime and incentive records, where applicable.

4. Administration

• Manage general office administration and daily operational activities.

• Maintain office supplies, stationery, and administrative records.

• Coordinate with vendors, service providers, and housekeeping/security staff.

• Support office maintenance and facility management.

• Maintain proper filing and documentation systems.

• Organize meetings, employee events, and internal activities.

5. Compliance & Policies

• Support implementation of company HR policies and procedures.

• Maintain statutory and compliance-related HR records.

• Ensure proper documentation for employee-related matters.

• Assist management in implementing disciplinary procedures when required.

6. Employee Engagement

• Support employee engagement and welfare activities.

• Coordinate celebrations, meetings, training programs, and employee events.

• Promote a positive and professional workplace environment.

• Maintain effective communication between employees and management.

Freshers – HR/Admin Executive Responsibilities

Freshers can be given the following responsibilities with proper training:

• Assist in maintaining employee records and HR documentation.

• Support recruitment and interview scheduling.

• Make recruitment calls and coordinate with candidates.

• Assist with employee joining and onboarding formalities.

• Maintain attendance and leave records.

• Prepare basic HR reports and Excel sheets.

• Assist in payroll data collection and verification.

• Support office administration and stationery management.

• Coordinate with employees, vendors, and departments.

• Maintain confidential HR documents and files.

• Assist in employee engagement activities.

• Learn and follow company HR policies and procedures.

Required Skills for Freshers

• Good communication and interpersonal skills.

• Basic knowledge of MS Office, especially Excel and Word.

• Good organizational and documentation skills.

• Positive attitude and willingness to learn.

• Ability to maintain confidentiality.

• Teamwork and coordination skills.

• Basic understanding of HR processes is an advantage.

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 6+ years Experience.