Backend Executive

Role Overview:
Responsible for managing project-related documentation, maintaining records, coordinating between office and site teams, and ensuring that all project information is properly organized, updated, and accessible.

Key Responsibilities

• Maintain and organize project files, drawings, BOQs, estimates, quotations, work orders and contracts.

• Manage 2D/3D drawings, revisions, approvals and submission records.

• Maintain project-wise document registers and trackers.

• Coordinate documentation between designers, project managers, site engineers, vendors and clients.

• Record and circulate site reports, meeting minutes, instructions and approvals.

• Track material orders, purchase documents, delivery challans and invoices.

• Maintain vendor, contractor and subcontractor documentation.

• Update project status reports, timelines and task trackers.

• Ensure proper naming, numbering, version control and filing of documents.

• Maintain soft-copy and hard-copy records with proper backup.

• Prepare project-related MIS reports and management summaries.

• Follow up with concerned team members for pending documents, approvals and submissions.

• Maintain confidentiality of client, financial and project information.

• Support the Project Head/Management with administrative and documentation requirements.

Required Skills

• Good knowledge of MS Excel, Word, Google Drive and PDF documentation.

• Strong documentation and record-management skills.

• Good written and verbal communication.

• Ability to coordinate with multiple departments and site teams.

• Attention to detail and accuracy.

• Knowledge of interior design/construction project documentation is preferred.

• Ability to maintain multiple project trackers simultaneously.

• Basic understanding of drawings, BOQ, quotations, purchase orders and site documentation.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.