Assistant Manager - Executive Office Support

Assistant Manager - Directors Office (Support) About Apotex Inc. Apotex is a Canadian-based global health company. We improve everyday access to affordable, innovative medicines and health products for millions of people worldwide, with a broad portfolio of generic, biosimilar, innovative branded pharmaceuticals and consumer health products. Headquartered in Toronto, with regional offices globally, including in the United States, Mexico and India, we are the largest Canadian-based pharmaceutical company and a health partner of choice for the Americas for pharmaceutical licensing and product acquisitions. For more information visit: www.apotex.com . Job Summary Responsible for providing high – level administrative support and assistance to the Managing Director and/or other assigned leadership staff. To assume the duty of clerical and administrative support in order to optimize workflow procedures in the office, assisting the Managing Director by supporting him planning and distributing information and performing numerous duties, including scheduling meetings, taking notes, recording minutes, writing correspondence, prioritizing emails, handling visitors, making travel arrangements, preparing reports, filing and orgainizing documents and performing basic bookkeeping tasks Job Responsibilities Acting as the point of contact among executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing executives’ calendars and set up meetings Accurately record minutes during meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Format information for internal and external communication – memos, emails, presentations, reports Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Receiveing incoming communication or memos on behalf of Director, review contents and determine its importance, and summarize and/or distribute contents to appropriate team Preparing financial statements, reports, memos, invoices letters, and other documents Handling basic bookkeeping tasks Greeting visitors and deciding if they should be able to meet with executives Experience as a virtual assistant Provide general administrative support Any other duties/tasks as and when assigned by the Director/Site Head Responsabilités inhérentes à l’emploi Job Requirements Education Possessing Post Graduate Diploma in Human Resources Management Holding the certification under Secretarial Practice, issued by NCVT - Delhi Knowledge, Skills and Abilities Proven work experience as a secretary, executive assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Ability to Organize a daily workload by priorities Must be able to meet deadlines in fast-paced quickly changing environment A proactive approach to problem-solving with strong decision-making skills Excellent written and verbal communication skills Integrity and professionalism Experience Acquired 10+ years of experience in the relevant field Exigences liées au poste At Apotex, we are committed to fostering a welcoming and accessible work environment, where all everyone feels valued, respected, and supported to succeed. We offer accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing, please advise us if you require an accommodation. Experience Level Executive Level