Admin & Facilities Manager

Position: Admin & Facilities Manager

Location: Faridabad, Sector 68

Reporting To: [Management / HR / Director]

Key Responsibilities

1. Office Administration & Staff Management

• Supervise and manage 4th-class staff (housekeeping, helpers, peons).

• Allocate duties, monitor attendance, discipline, and performance.

• Coordinate duty rosters, leaves, and replacements.

2. Facilities & AMC Management

• Manage Lift AMC, servicing, breakdowns, and licence renewals.

• Oversee DG Set operations, AMC, servicing, and fuel management.

• Ensure Air Conditioner AMC, periodic servicing, and repairs.

• Coordinate all electrical works, maintenance, and emergency repairs.

3. Statutory Compliance & Renewals

• Ensure timely licence renewals, safety certificates, and compliance records.

• Maintain documentation for:

  • Lift licence

  • Electrical safety

  • Fire safety (if applicable)

  • DG pollution & service records

4. Vendor & Contractor Coordination

• Liaise with vendors for AMC, servicing, and repairs.

• Negotiate service contracts and ensure quality & timely delivery.

• Maintain AMC schedules and payment follow-ups.

5. Security & Safety Supervision

• Supervise security guards and ensure proper duty adherence.

• Monitor office safety, access control, and emergency preparedness.

• Conduct routine inspections of office premises for safety hazards.

6. Infrastructure & Premises Management

• Ensure smooth functioning of:

  • Power backup

  • Lighting

  • Water supply

  • Office equipment & utilities

• Report and resolve infrastructure issues proactively.

7. Reporting & Documentation

• Maintain records of:

  • AMC contracts

  • Service logs

  • Vendor bills

  • Staff attendance

• Submit periodic reports to management on facilities status.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6+ years of experience.