Admin Executive

JOB DESCRIPTION – ADMIN EXECUTIVE

Location: Curry Road / Lower Parel

Job Type: On-Site

Salary: ₹1.50 – ₹3.00 LPA (Negotiable based on experience)

Job Timing: 07:00 AM – 04:00 PM

Education: BSc., MSc., B.E. OR, B.Tech

Age Limit: 21 – 35 years

Languages: Hindi, English & Marathi (If possible)

Experience:

• 1–2 years of relevant experience in administration or academic support (preferably in science

coaching institutes)

• Freshers can also apply

Job Overview

Infomatica Academy is seeking a detail-oriented and proactive Admin Executive to manage day-to-day

academic and administrative operations at our coaching center. This role is crucial in ensuring smooth

functioning of classes, student-parent coordination, faculty support, and administrative reporting. The

ideal candidate will be organized, reliable, and capable of multitasking in a fast-paced educational

environment.

Key Responsibilities

1. Academic & Classroom Support

• Prepare daily/weekly timetables and update in ERP.

• Maintain student and faculty attendance records.

• Ensure classroom readiness (utilities like chalk, registers, remotes, etc.).

• Check classrooms after lectures for cleanliness and readiness.

2. Administrative Operations

• Ensure timely branch opening and closing.

• Manage stationery, study material, and utilities distribution.

• Maintain petty cash, prepare vouchers, and coordinate with Accounts.

• Collect fees, deposit in bank, and report to management.

• Enter and update data in ERP with regular reports/statistics.

3. Student & Parent Coordination

• Track pending fees and follow up with students/parents.

• Weekly calls to parents regarding student attendance and performance.

• Handle walk-in/telephonic enquiries and provide required guidance.

• Inform students and faculty about timetable changes and revisions.

• Follow up on absenteeism through calls and SMS.

4. Communication & Reporting

• Prepare internal and external reports/statistics as required.

• Send SMS/email notifications and update in ERP.

• Collect student feedback and escalate issues when necessary.

• Handle complaints and report to Admin Head for resolution.

• Manage issue/return of books and maintain proper records.

5. Tests & Evaluation Management

• Organize weekly/monthly tests as per academic schedule.

• Ensure correction and timely evaluation of answer sheets.

• Enter marks in ERP and send performance updates to parents.

• Coordinate with examiners/reviewers and maintain profile books.

6. Other Responsibilities

• Make outbound calls to new and existing enquiry leads.

• Handle inbound calls from students and parents.

• Provide basis information about courses ( 11th – 12th Science, JEE, NEET, CET, etc.)

• Follow up with interested students/parents for admissions.

• Schedule counselling appointments and coordinate with counsellors.

• Submit daily calling and follow-ups reports.

• Assist Admin Head in policy, process, and system development.

• Carry out additional tasks assigned by the Admin Head/Management.

Preferred Qualifications & Skills

• Prior experience in coaching/educational institutions preferred.

• Strong organizational, coordination, and multitasking skills.

• Proficiency in ERP software, Google Sheets & MS Office.

• Good communication skills with a student and parent-friendly approach.

• Ability to handle pressure and deadlines effectively.

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 1 years of experience.