Admin Executive

Position Title: Admin Executive
Location: Juhu Tara Road, Santacruz, Mumbai
Qualification: Any Graduate
Experience Required: 1–3 Years
Job Type: Full-Time
Work Type: In Office (6 Days)

Job Summary:

We are seeking a proactive and well-organized Admin Executive to oversee day-to-day administrative operations and ensure the smooth functioning of the office. The ideal candidate should possess strong coordination, documentation, and communication skills, with the ability to manage multiple administrative responsibilities efficiently while supporting internal teams and maintaining organized office processes.

Roles and Responsibilities:

• Manage day-to-day office administration and ensure smooth office operations.

• Maintain and organize office records, files, project documents, and confidential information.

• Coordinate with site engineers, vendors, clients, and internal departments for administrative requirements.

• Prepare official letters, emails, reports, and other business correspondence.

• Handle incoming and outgoing calls, emails, couriers, and visitor coordination.

• Maintain attendance records, leave registers, and other office documentation.

• Schedule meetings, prepare meeting agendas, and maintain meeting calendars.

• Manage office stationery, pantry supplies, and inventory to ensure uninterrupted office operations.

• Assist in preparing purchase orders, maintaining invoices, and following up on vendor payments.

• Maintain and update customer, vendor, and supplier databases.

• Ensure proper filing and safekeeping of agreements, approvals, contracts, and legal documents.

• Provide administrative support to management and perform other tasks as assigned.

Skill Sets:

• Good knowledge of office administration and documentation processes.

• Proficiency in MS Office (Excel, Word, Outlook).

• Strong organizational, coordination, and multitasking abilities.

• Good verbal and written communication skills in English, Hindi, and Marathi.

• Basic understanding of billing, purchase processes, and vendor coordination.

• Knowledge of ERP/CRM software will be an added advantage.

• Ability to work independently with a positive attitude and attention to detail.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 4 years of experience.