Admin Executive

Job Summary

We are looking for a proactive and organized Admin Executive to manage the day-to-day administrative operations of the office. The candidate will be responsible for facility management, vendor coordination, office assets, travel arrangements, documentation, and ensuring smooth office functioning while providing administrative support to different departments.

Key Responsibilities

• Ensure smooth day-to-day office administration.

• Manage office maintenance, housekeeping, pantry, security, and office cleanliness.

• Maintain inventory of stationery, office supplies, and company assets.

• Coordinate with vendors for office maintenance, repairs, and procurement.

• Process purchase requests and maintain vendor records.

• Arrange travel bookings, hotel accommodations, and local transportation for employees and visitors.

• Maintain office records, agreements, bills, invoices, and administrative documents.

• Coordinate courier services and dispatch of company materials.

• Monitor utility bills (electricity, internet, water, etc.) and ensure timely payments.

• Support HR in onboarding activities, employee ID cards, seating arrangements, and induction logistics.

• Organize meetings, company events, and employee engagement activities.

• Maintain attendance of housekeeping, security, and support staff.

• Ensure proper maintenance of company vehicles and related documentation.

• Maintain AMC records for office equipment and coordinate service schedules.

• Ensure compliance with company administrative policies and safety standards.

• Prepare MIS reports related to administration expenses and vendor management.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 2 years of experience.