Job Description

Job Title: Senior Executive – Admin & Facility

Department: Administration

Location: Faridabad

Reports To: Admin & Facility Manager / HR & Admin Head

Experience: 3–5 Years

Salary: 30k-35k monthly

Job Summary:

We are seeking a proactive and detail-oriented Senior Executive – Admin & Facility to manage day-to-day administrative operations, facility management, vendor coordination, office upkeep, and support services. The role demands strong organizational and communication skills, the ability to multitask, and ensure seamless functioning of the office environment.

Key Responsibilities:

1. General Administration:

- Oversee daily office operations, supplies management, housekeeping, and office maintenance.

- Monitor front office/reception activities and ensure professional conduct.

- Maintain records of assets, office inventory, and admin expenses.

- Handle office equipment maintenance (printers, AC, water dispensers, etc.).

2. Facility Management:

- Supervise office facility operations including security, housekeeping, and maintenance staff.

- Ensure timely servicing and upkeep of electrical, plumbing, and infrastructure facilities.

- Coordinate with vendors for AMC (Annual Maintenance Contracts) and ensure compliance.

- Ensure cleanliness, hygiene, and safety protocols are followed across the facility.

3. Vendor Management:

- Liaise and negotiate with vendors for procurement of services like housekeeping, stationery, pest control, etc.

- Maintain vendor agreements, performance records, and timely payment coordination.

- Evaluate vendor performance and cost-effectiveness periodically.

4. Travel & Hospitality:

- Manage travel bookings (flights, hotels, taxis) for employees and guests.

- Organize company events, meetings, and employee engagement activities.

- Coordinate guesthouse/visitor accommodation and logistics if applicable.

5. Compliance & Documentation:

- Ensure compliance with facility safety regulations, fire safety audits, and statutory requirements.

- Maintain updated records for licenses, insurance, and facility audits.

- Support in preparing MIS reports related to administrative functions.

Key Skills Required:

- Excellent communication and interpersonal skills.

- Strong negotiation and vendor management capabilities.

- Proficient in MS Office (Word, Excel, Outlook).

- Knowledge of facility safety and compliance standards.

- Ability to multitask and prioritize in a fast-paced environment.

Qualifications:

- Graduate in any stream (preferably with diploma/certification in Facilities or Administration).

- 3–5 years of experience in administrative and facility management roles.

- Exposure to managing manufacturing/industrial/office facility premises is a plus.

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 6 years of experience.

More about this Admin Executive job

1. What is the eligibility criteria to apply for this Admin Executive job?
   Ans: The candidate should be Graduate and above and above with 3 - 6 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹25000 - ₹35000 per month that depends on your interview. It's a Full Time job in Faridabad.
3. How many working days are there for this Admin Executive job?
   Ans: This Admin Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Admin Executive job?
   Ans: No, there is no fee applicable for applying this Admin Executive job and during the employment with the company, i.e., COSMOS PUMPS.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Admin Executive role?
   Ans: There is an immediate opening of 1 Admin Executive at COSMOS PUMPS
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Recruiter / HR / Admin job.
8. What are the timings of this Admin Executive job?
   Ans: This Admin Executive job has 10:00 दोपहर - 06:30 शाम timing.