Admin Executive

Job Description: Admin Executive – Stores & Inventory Operations

Location: Malad – HO / Warehouse (Mira Road East)
Working Days: 6 days a week
Experience: 2–5 years
Industry Preference: Healthcare / Medical / Warehouse Operations

Key Responsibilities

• Receive, inspect, and verify materials against Purchase Orders and delivery challans

• Maintain accurate records of incoming and outgoing stock in Medica / inventory software and manual registers

• Ensure proper storage, labeling, and arrangement of materials for easy identification

• Prepare and print gate passes for:

  • Materials dispatch

  • BME machines (In / Out)

  • RO & HHD materials

• Issue materials as per approved requisitions and maintain issue records

• Generate Purchase Orders (POs) as required

• Submit tax invoices to the Accounts Department (HO – Malad)

• Make relevant entries in Tally and ensure reconciliation with inventory records

• Conduct regular physical stock verification and reconcile with system data

• Identify and report stock shortages, excesses, or damages to management

• Coordinate with Procurement and Accounts teams for stock replenishment

• Prepare daily / weekly / monthly stock reports

• Support internal and external audits by providing stock details and documentation

• Ensure cleanliness, organization, and safety compliance within store premises

• Prevent loss, damage, or misuse of inventory and ensure stock security

• Support vehicle loading and unloading and assist in packing & dispatch of materials to AKC centres

Skills & Systems

• Working knowledge of Medica (preferred)

• Basic to good working knowledge of Tally

• Understanding of inventory control & store operations

• Good documentation and coordination skills

• Physically fit to support material handling when required

Education

• Graduate / Diploma (Commerce / Administration / Supply Chain preferred)

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 5 years of experience.