Receptionist

Receptionist – Job Responsibilities

1. Front Desk Management

   • Welcome and greet visitors, clients, and staff in a professional and courteous manner.

   • Manage the reception area and ensure it is clean and organized.

   • Handle visitor registration and maintain visitor records.

2. Telephone & Communication

   • Answer and transfer incoming calls to the appropriate department or person.

   • Take and convey messages accurately.

   • Respond to general inquiries from visitors, customers, and employees.

3. Visitor & Customer Handling

   • Receive and assist customers and visitors.

   • Coordinate with relevant departments for visitor appointments and meetings.

   • Maintain a professional and helpful attitude while dealing with customers.

4. Appointment & Meeting Coordination

   • Maintain the appointment and meeting schedule.

   • Coordinate meeting arrangements and inform concerned employees about visitors and appointments.

   • Manage meeting room bookings when required.

5. Administrative Support

   • Maintain reception-related records, registers, and documents.

   • Receive and distribute courier, postal mail, and other documents.

   • Assist the administration team with day-to-day office activities.

   • Maintain office supplies at the reception and inform the concerned person when stock is low.

6. Email & Correspondence

   • Monitor general office emails and forward them to the appropriate person or department.

   • Prepare basic correspondence, notices, and communication as required.

7. Coordination

   • Coordinate with HR, Administration, Accounts, and other departments whenever required.

   • Support staff and management with routine administrative requirements.

8. Office Discipline & Confidentiality

   • Maintain professionalism and confidentiality while handling company information.

   • Follow company policies, procedures, attendance rules, and office protocols.

   • Perform any other reasonable duties assigned by the management.

• It is a Full Time Receptionist job for candidates with 6 months - 3 years of experience.