Office Coordinator

Job Description: Office Coordinator

Position Title: Office Coordinator
Location: Greater Noida West
Department: Administration
Reporting To: Operations Manager / Admin Head

Role Overview

The Office Coordinator will be responsible for ensuring smooth day-to-day administrative and operational functioning of the office. The role requires strong organizational skills, effective communication, and the ability to coordinate across departments while maintaining office discipline and efficiency.

Key Responsibilities

• Manage front-office operations including visitor handling, calls, and correspondence.

• Coordinate internal communication between departments to ensure workflow efficiency.

• Maintain office records, files, databases, and documentation in both physical and digital formats.

• Schedule meetings, prepare agendas, and record minutes of meetings.

• Handle vendor coordination for office supplies, maintenance, and services.

• Monitor office inventory and ensure timely procurement of stationery and consumables.

• Support as an accounts team with basic invoicing, data entry, and expense tracking, if required.

• Ensure compliance with company policies, office discipline, and standard operating procedures.

• Handle courier, logistics, and document dispatch activities.

• Coordinate travel arrangements and accommodation bookings for staff when required.

Required Skills & Competencies

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and manage priorities effectively.

• Professional demeanor and strong interpersonal skills.

• Attention to detail and problem-solving mindset.

Qualifications

• Bachelor’s degree in any discipline preferred.

• 1–3 years of experience in office administration or coordination roles.

• Prior experience in a technology, automation, or service-based organization is an advantage.

Working Conditions

• Full-time, office-based role.

• Standard business hours with occasional flexibility based on operational needs.

What We Offer

• Professional work environment.

• Growth and learning opportunities.

• Competitive salary based on experience and skills.

• It is a Full Time Receptionist job for candidates with 0 - 2 years of experience.