Falling sick is a part of life, whether it is a minor fever or something more serious. It is important to take rest and have a break from work. At the same time, informing the office through a proper sick leave application for office is just as necessary. Writing a clear, polite and correct sick leave application for office ensures that your manager and team can manage work in your absence.
This blog will guide you on how to write a sick leave application for the office and also includes why writing a Sick leave application is important, easy-to-edit samples and helpful tips on writing.
Importance Of Writing A Sick Leave Application
A professional sick leave email or letter does more than just informing office colleagues. Here is why it matters:
- Maintains A Record Of Your Absence: A written sick leave application for office serves as official documentation that can be referred to later if any confusion arises regarding your attendance.
- Shows Responsibility And Professionalism: Informing your manager about your leave demonstrates that you are serious about your role and respectful of your workplace policies.
- Helps In Managing Workload In Your Absence: When your absence is planned and communicated through a proper sick leave email, your manager or team can reassign tasks or manage timelines better.
- Makes Communication Clear And Avoids Confusion: A written sick leave application for office is clear, leaves no room for misinterpretation and helps avoid unnecessary back-and-forth communication.
For smooth professional communication, understanding the basics of the communication cycle is helpful.
Components Of A Sick Leave Application
When writing a sick leave letter, sick leave email or message, make sure to include these points:
- Subject Line: This gives your recipient a clear idea of what the message is about even before opening it. Example – “Sick Leave Application for [Your Name]”
- Salutation: Begin your sick leave email with a respectful greeting, addressing the concerned person properly (e.g., Dear Manager, Dear Sir/Madam).
- Reason: Mention briefly why you are applying for leave. Be honest but avoid oversharing medical details. A simple mention of “fever” or “health issues” is sufficient. This makes your leave application for fever more effective.
- Leave Duration: Clearly specify the dates you will be away from work, including the starting and ending dates. This helps in planning workflow during your absence.
- Work Status: Let your manager know if any urgent tasks have been handed over or completed. This builds trust and shows responsibility.
- Contact Info: Mention whether you can be contacted during your leave in case of emergencies. If not, specify that too politely in your sick leave email.
- Closure: Thank your manager or HR for understanding and politely request approval for your sick leave application for office.
Samples Of Sick Leave Applications
Leave Application For Fever (Short Leave)
| Subject: Sick Leave Application for Fever Dear [Manager’s Name], I am writing to inform you that I am suffering from a high fever and will not be able to attend office on [Date]. I kindly request you to grant me one day of sick leave. I have updated my team about my tasks and will make sure to complete any pending work once I return. Thank you. Regards, [Your Name] [Your Position] |
Sick Leave For 2-3 Days
| Subject: Sick Leave Request from [Start Date] to [End Date] Dear [Manager’s Name], I am feeling unwell and have consulted a doctor who advised me to take rest for the next few days. I would like to request sick leave from [Start Date] to [End Date] using this sick leave application for office. I have briefed [Colleague’s Name] about my current assignments. In case of any urgency, I am available on call. Please approve my sick leave application. Best regards, [Your Name] |
Sick Leave Letter For Office (Extended Leave)
| Subject: Sick Leave Application Due to Medical Reasons Dear [Manager’s Name], I am writing to request leave due to a medical condition that requires rest and treatment. I would like to apply for leave from [Start Date] to [End Date]. A medical certificate is attached for your reference. I have shared work status with my teammate [Name] to ensure workflow is not affected. Kindly consider my sick leave letter. Thank you for your kind consideration. Regards, [Your Name] [Your Department] |
Sick Leave Application for Child’s Illness
| Subject: Leave Request to Take Care of Sick Child Dear [Manager’s Name], I am writing to inform you that my child has fallen ill and requires my full attention and care for the next couple of days. Due to this unexpected situation, I am unable to attend work and would like to request sick leave from [Start Date] to [End Date]. During this period, I will ensure that my phone remains reachable in case any urgent issues arise at work. I have also briefed [Colleague’s Name] regarding my ongoing assignments so there is minimal disruption. Please consider my request. Warm regards, [Your Name] [Your Position] |
Sick Leave for Doctor’s Appointment
| Subject: Sick Leave Request for Medical Appointment Dear [Manager’s Name], I hope this message finds you well. I would like to request a short leave on [Date] as I have a doctor’s appointment scheduled during the first half of the day. This appointment is important as I have been experiencing recurring health issues that need further medical evaluation. I plan to return to work after the consultation, provided I feel well enough. In the meantime, I have updated my calendar and informed [Colleague’s Name] in case any urgent matters arise. I kindly request your approval for this partial-day leave and will resume duties as soon as possible. Best regards, [Your Name] [Your Department] |
Sick Leave Application After Surgery
| Subject: Sick Leave Post-Surgery Dear [Manager’s Name], I am writing to formally request sick leave following a minor surgical procedure I recently underwent. As per my doctor’s recommendation, I need adequate time to recover and avoid any complications during the healing process. I would like to apply for medical leave starting from [Start Date] to [End Date]. I have attached the necessary medical documents for your reference. I have also coordinated with [Colleague’s Name] and provided handover notes to ensure that ongoing projects continue smoothly. Please let me know if any further clarification is required from my side. I sincerely hope for your kind consideration and approval of my sick leave request. Thank you. Kind regards, [Your Name] [Your Designation] |
Sick Leave Application for Migraine
| Subject: Sick Leave for the Day Due to Migraine Dear [Manager’s Name], I am writing to request a sick leave for today, [Date], as I am experiencing a severe migraine. The pain has intensified and I am finding it difficult to concentrate or perform any work-related tasks efficiently. I believe that taking proper rest today will help in quicker recovery and allow me to resume work in better condition tomorrow. I have informed my teammate [Colleague’s Name] to look after any urgent matters in my absence. Please let me know if you need any further updates or assistance remotely. I kindly request you to consider my application. And thank you for your understanding and support. Regards, [Your Name] [Your Department / Designation] |
Sick Leave Message On WhatsApp Or SMS
Example 1: Hi [Manager’s Name], I am not feeling well today due to cold and fever and won’t be able to come to the office. I have asked [Colleague’s Name] to manage urgent tasks. Will keep you updated. Thanks.
Example 2: Hi [Manager’s Name], I’m feeling quite unwell today due to a bad cold and throat infection. The doctor has advised complete rest and medication for at least a day. I’ve informed [Colleague’s Name] about my current tasks and requested their help in case of anything urgent. Will keep you posted about my recovery. Thanks for understanding.
These short messages work as a quick sick leave message.
Jobs On Job Hai Platform
Tips For Writing A Sick Leave Message
- Use Simple Language: Avoid slangs or overly formal terms. The goal is to communicate clearly and respectfully through your sick leave mail to the manager.
- Be Honest: Mention your reason without exaggeration. If it’s a fever, say so. If you have seen a doctor, you can mention that too.
- Mention Dates Clearly: Always include the date or duration for which you are applying for leave. This helps your manager with planning your absence.
- Greeting At The End: Always end your sick leave mail to manager on a thankful and polite note. It reflects professionalism.
- Inform Early: Try to notify your team or manager as soon as you know you won’t be able to come in. This shows courtesy and helps them plan the day.
Conclusion
Sick leave application for office helps keep workplace communication smooth and professional. Whether you are applying for one day or a week, make sure to write a clear and polite sick leave letter. Using the right tone and format makes it easier for your manager to understand and approve your request.
Always remember, health comes first. So take proper rest and inform your workplace correctly with a proper sick leave application for office.
Related reads:
FAQs
Q1. Is a medical certificate required for 1-day leave?
A- Not always, but if your office policy requires it, submit one. For 2 or more days, it’s better to include it in your sick leave letter.
Q2: How do I write a sick leave email professionally?
A- Start with a clear subject, mention dates, reason, handover details and thank the manager at the end. This ensures your sick leave email looks professional.
Q3: Can I send a sick leave application through WhatsApp?
A- Yes, for short leaves. But always follow up with an email if your company requires a formal sick leave application for office.
Q4: How should I inform if I feel sick during working hours?
A- Inform your manager immediately via message or call and request to leave early. Mention if any work needs urgent attention. This counts as a responsible sick leave message.
Q5: Can I apply for sick leave after taking it?
A- Yes, in urgent or unexpected situations, you can apply for sick leave afterward. Just make sure to inform your manager as early as possible and explain the situation honestly.
Q6: How many sick leaves are allowed in a year?
A- It depends on the company policy. Most companies allow 6 to 12 paid sick leaves per year. You can check with your HR or refer to the company handbook.
Q7: Is it necessary to inform the HR too?
A- If your company requires it, then yes. Some places ask employees to CC HR in leave emails for records and salary processing.
Facebook
Instagram
Twitter
