Tender Executive

We are looking for a Job Title to join our team Company Name. This role involves managing essential data processes, ensuring accuracy and providing administrative support.

🔹 1. GeM Portal Expertise (Most Important)

• Hands-on experience in GeM portal operations

• Product listing, catalog management, pricing updates

• Managing company profile & compliance documents

👉 This is the core requirement — without this, candidate is not suitable.

🔹 2. Tender Search & Analysis

• Daily monitoring of new tenders / bids on GeM

• Identifying relevant opportunities

• Understanding tender requirements & eligibility

🔹 3. Bid Preparation & Submission

• Preparation of:

  • Technical bids

  • Commercial bids

  • BOQ (Bill of Quantity)

• Submission within deadlines

👉 Candidate should know complete bidding process end-to-end

🔹 4. Knowledge of GeM Processes

Must have experience in:

• Custom bids

• Reverse Auction (RA)

• L1 comparison (lowest bidder concept)

• Order acceptance & contract handling

🔹 5. Documentation & Compliance

• Handling documents like:

  • EMD (Earnest Money Deposit)

  • Certificates, OEM documents

  • Technical specifications

• Ensuring compliance with government procurement rules

🔹 6. Coordination & Communication

• Coordination with:

  • Internal teams (sales, accounts, technical)

  • Government departments / buyers

• Follow-ups for clarification & approvals

🔹 7. Order Processing & Post-Bid Work

• Order acceptance on GeM

• Execution tracking

• Invoice generation & delivery follow-up

🔹 8. MIS & Record Management

• Maintain:

  • Tender database

  • Bid status reports

  • Awarded contracts record

🔹 9. Technical Skills

• MS Excel, Word, PDF documentation

• Basic data analysis & pricing comparison

• Good typing & document formatting

🔹 10. Personal Skills (Very Important)

• Attention to detail

• Time management (strict deadlines)

• Strong follow-up skills

• Negotiation & analytical ability

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 4 years of experience.