Purchase Executive

Job Summary

The Purchase Executive – FMCG is responsible for procuring raw materials, packaging materials, and consumables required for FMCG manufacturing operations. The role ensures uninterrupted supply, cost efficiency, quality compliance, and strong vendor relationships to support high-volume, fast-moving production.

Key Responsibilities

Procurement & Sourcing

• Procure raw materials (ingredients, additives), packaging materials (bottles, pouches, cartons, labels), and consumables

• Raise and process Purchase Orders (POs) based on production plans and inventory levels

• Source alternate suppliers to ensure continuity of supply

Vendor & Cost Management

• Negotiate pricing, credit terms, lead times, and contracts with suppliers

• Monitor market trends for raw materials and packaging costs

• Evaluate and develop vendors based on quality, delivery, and cost

Inventory & Production Coordination

• Coordinate closely with Production, Planning, QA, and Stores to ensure timely material availability

• Maintain optimal inventory levels considering shelf life and FIFO/FEFO norms

• Prevent stock-outs, excess inventory, and material expiry

Quality & Compliance

• Ensure all materials comply with FMCG quality standards and regulatory requirements (FSSAI, GMP, ISO, etc.)

• Coordinate with Quality Assurance for material approval and vendor audits

• Handle material rejections, replacements, and claims

Documentation & Reporting

• Maintain procurement documentation, supplier records, and rate contracts

• Coordinate with Finance for invoice verification and timely payments

• Prepare MIS reports on purchases, consumption, cost savings, and supplier performance

Qualifications & Experience

Education

• Bachelor’s degree

Experience

• 2–5 years of purchase/procurement experience in FMCG manufacturing

• Experience in handling high-volume, fast-turnaround procurement preferred

Skills & Competencies

• Strong negotiation and vendor management skills

• Understanding of FMCG raw materials, packaging, and shelf-life considerations

• Working knowledge of ERP systems (SAP, Oracle, Tally, or similar)

• Good communication, coordination, and analytical skills

Key Performance Indicators (KPIs)

• On-time availability of materials

• Cost reduction and price stability

• Inventory turnover and expiry reduction

• Supplier quality and delivery performance

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 6 years of experience.