Back Office Purchase Executive

Job Role - Purchase Executive

Job location- Bengaluru (Onsite), This is an offline job with 6 days working

Qualification - Bachelor's degree

Languages – Kannada, English & Hindi

Role Description

This is a full-time on-site role for a Purchasing Executive located in Bengaluru.

The Purchasing Executive will be responsible for managing purchase orders, purchase requisitions, purchase management, and communicating effectively within the procurement process.

The job involves some R&D work in the fragrance department for which you will be trained. candidate must be able to execute precise and perfect work.

• Purchase Orders, Purchase Requisitions, and Purchase Management skills

• Strong communication skills

• Experience in procurement processes

• Attention to detail and organizational skills

• Ability to work in a fast-paced environment

• Knowledge of relevant software and tools for procurement

• Identify, evaluate, and onboard reliable vendors and suppliers.

• Ensure timely procurement of packaging materials, and other requirements.

• Negotiate pricing, payment terms, and delivery schedules with vendors.

1. Vendor Management

• Identify, evaluate, and onboard reliable vendors and suppliers.

• Maintain healthy vendor relationships for smooth procurement operations.

• Conduct regular vendor performance reviews based on quality, pricing, and delivery timelines.

2. Procurement Planning

• Ensure timely procurement of raw materials, packaging materials, and other requirements.

• Monitor stock levels and coordinate with stores/production to avoid shortages or overstocking.

• Prepare purchase plans based on production forecasts and sales requirements.

3. Cost Control & Negotiation

• Negotiate pricing, payment terms, and delivery schedules with vendors.

• Achieve cost savings without compromising quality standards.

• Compare quotations and finalize the best procurement options.

4. Purchase Order Management

• Create and process Purchase Orders (POs) accurately and on time.

• Track pending orders and follow up for timely deliveries.

• Ensure all procurement activities comply with company policies.

5. Inventory Coordination

• Coordinate with stores and warehouse teams for material receipt and verification.

• Monitor inventory movement and maintain optimum stock levels.

• Support periodic stock audits and reconciliation activities.

6. Quality & Compliance

• Ensure purchased materials meet required quality specifications.

• Coordinate with QC teams regarding rejected or damaged materials.

• Maintain proper procurement documentation and records.

7. Documentation & Reporting

• Maintain vendor databases, purchase records, quotations, and agreements.

• Prepare MIS reports related to procurement, pending orders, and cost analysis.

• Track monthly procurement budgets and expenditures.

8. Coordination with Internal Teams

• Work closely with Production, Sales, Accounts, and Stores departments.

• Ensure smooth communication regarding material requirements and dispatch schedules.

• Resolve procurement-related issues promptly.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 6 years of experience.