Senior Accountant

JOB DESCRIPTION – SENIOR ACCOUNTANT

Cake & Bakery Manufacturing & Retail Industry

Department: Accounts & Finance
Position: Senior Accountant
Location: Different Locations / Factory / Head Office / Bakery Outlets
Reporting To: Accounts Manager / Finance Head / Management
Experience: 4–8 Years
Employment Type: Full-Time

1. JOB PURPOSE

The Senior Accountant will be responsible for managing day-to-day accounting, financial transactions, statutory compliance, vendor/customer accounts, inventory accounting, cost control, MIS reporting and financial documentation for the cake and bakery business.

The candidate should have good knowledge of manufacturing accounting, GST, TDS, bank reconciliation, inventory, purchase/sales accounting and multi-location accounting operations.

2. KEY RESPONSIBILITIES

A. Day-to-Day Accounting

• Maintain accurate books of accounts and accounting records.

• Record purchase, sales, expenses, receipts, payments and journal entries.

• Handle cash and bank transactions.

• Maintain proper ledger accounts and supporting documents.

• Ensure timely posting of all accounting transactions.

• Review accounting entries prepared by junior accountants.

B. Purchase & Vendor Accounting

• Verify purchase invoices against purchase orders, GRNs and supporting documents.

• Maintain vendor ledgers and outstanding statements.

• Process vendor payments after proper verification and approval.

• Reconcile vendor balances periodically.

• Check purchase rates, GST details and invoice accuracy.

• Coordinate with Purchase and Stores for discrepancies.

C. Sales & Purchase Accounting

• Verify sales invoices, credit notes and debit notes.

• Monitor collection and payment status.

• Verify outlet/store sales with daily collection reports.

• Coordinate with Sales and Store teams regarding billing discrepancies.

D. Inventory & Manufacturing Accounting

• Maintain accounting records related to raw materials, packaging materials and finished goods.

• Coordinate with Store, Production and Purchase departments for stock reconciliation.

• Monitor wastage, consumption and stock adjustments.

• Assist in calculating production costs and product-wise costing.

• Review raw-material consumption against production.

• Monitor stock movement between factory, warehouse and different outlets.

• Support monthly physical stock verification.

E. Cake & Bakery Costing

• Prepare and maintain product-wise costing for cakes, pastries, patties, cookies, dry cakes and other bakery products.

• Calculate raw-material, packaging and production costs.

• Analyze food cost and wastage.

• Compare standard cost with actual cost.

• Identify unusual increases in raw-material or production costs.

• Support management in pricing and margin analysis.

F. GST & Statutory Compliance

• Prepare and maintain GST-related records.

• Verify GST input and output transactions.

• Assist in GSTR filing and reconciliation.

• Reconcile purchase data with GST records.

• Handle TDS accounting, deduction and reconciliation.

• Maintain statutory payment and filing records.

• Coordinate with CA/consultants for statutory compliance.

• Ensure proper documentation for audits.

G. Bank & Cash Reconciliation

• Prepare regular bank reconciliation statements.

• Verify cash collections and deposits.

• Monitor cash-in-hand balances.

• Reconcile outlet/store collections with bank deposits.

• Identify and report discrepancies immediately.

• Maintain proper cash and bank documentation.

H. Payroll & Employee Accounting

• Coordinate with HR for salary-related accounting.

• Verify payroll data before salary processing.

• Account for salary, advances, deductions and reimbursements.

• Maintain employee advance and loan records.

• Coordinate with HR regarding PF, ESI, PT and other payroll-related accounting wherever applicable.

I. MIS & Management Reporting

Prepare regular reports such as:

• Daily Sales Report

• Daily Collection Report

• Purchase Report

• Vendor Outstanding

• Customer Outstanding

• Bank Reconciliation

• Cash Flow Statement

• Expense Report

• Stock Summary

• Raw Material Consumption

• Wastage Report

• Product Costing Report

• Gross Margin Report

• Outlet-wise Profitability

• Location-wise Sales & Expense Report

• Monthly P&L Support

J. Multi-Location Accounting

• Maintain accounts for multiple factories, stores, warehouses or business locations.

• Reconcile inter-location stock and financial transactions.

• Monitor location-wise expenses and collections.

• Prepare location-wise financial reports.

• Coordinate with accountants at different locations.

• Ensure timely submission of financial data from all locations.

• Identify unusual expenses, shortages or accounting discrepancies.

3. AUDIT RESPONSIBILITIES

• Coordinate with internal and external auditors.

• Provide accounting records and supporting documents.

• Prepare audit schedules and reconciliations.

• Resolve audit queries.

• Maintain proper documentation for statutory and financial audits.

• Ensure accounting records are complete and accurate.

4. SOFTWARE & TECHNICAL SKILLS

Candidate should have strong working knowledge of:

• Busy App

• Advanced MS Excel

• GST accounting

• TDS

• Bank Reconciliation

• Inventory Accounting

• Manufacturing Accounting

• Payroll Accounting

• MIS Reporting

• Accounting software

5. REQUIRED QUALIFICATION

• B.Com / M.Com preferred.

• CA Inter / CMA Inter will be an added advantage.

• Strong knowledge of accounting principles.

• Good knowledge of GST, TDS and statutory accounting.

• Experience in manufacturing,food, bakery or retail accounting preferred.

6. EXPERIENCE

10–15 years of relevant accounting experience, preferably in:

• Cake & Bakery Industry

• Food Manufacturing

• Manufacturing Company

• Retail / Multi-Outlet Business

• Restaurant / Food Production Business

Experience in multi-location accounting will be preferred.

7. KEY SKILLS

• Strong accounting knowledge

• Analytical ability

• Cost control

• Inventory management

• Reconciliation skills

• GST & TDS knowledge

• Excellent Excel skills

• Accuracy and attention to detail

• Team management

• Problem-solving ability

• Good communication

• Time management

• Ability to work under deadlines

• Ability to handle confidential financial information

8. LOCATION-WISE REQUIREMENT

The Senior Accountant may be posted at different business locations such as:

Factory Location:
Responsible for production accounting, raw-material consumption, inventory, costing, wastage and factory expenses.

Head Office:
Responsible for overall accounting, MIS, GST/TDS coordination, bank reconciliation, vendor/customer accounting and management reporting.

Warehouse Location:
Responsible for stock accounting, GRN, dispatch, inventory reconciliation and inter-location stock transfers.

Bakery/Store Location:
Responsible for daily sales, cash collection, POS reconciliation, expenses, stock movement and outlet-wise profitability.

Multi-Location Role:
Responsible for consolidating accounting data from multiple locations and preparing consolidated MIS and financial reports.

9. PERFORMANCE INDICATORS (KPI)

The performance of the Senior Accountant will be evaluated on:

• Accuracy of accounting entries

• Timely closing of monthly accounts

• Timely GST/TDS compliance

• Bank reconciliation accuracy

• Vendor/customer reconciliation

• Inventory reconciliation

• Reduction in accounting discrepancies

• Timely MIS submission

• Accuracy of product costing

• Control over expenses and wastage

• Timely audit completion

• Location-wise reporting accuracy

10. REPORTING & COORDINATION

The Senior Accountant will coordinate with:

• Accounts & Finance

• HR & Admin

• Purchase

• Store

• Production

• QC

• Dispatch

• Logistics

• Sales & Marketing

• Bakery/Outlet Managers

• Management

• CA / Auditors

• Vendors & Customers

11. CANDIDATE PROFILE

We are looking for a responsible, detail-oriented and experienced Senior Accountant who can independently handle accounting operations in a fast-growing Cake & Bakery business.

The candidate should be comfortable working in a manufacturing + retail environment, managing multiple locations, coordinating with different departments and preparing accurate financial and MIS reports within defined timelines.

12.AGE Limit : 40 - 45 Years

• It is a Full Time Accountant job for candidates with 6+ years of experience.