Transport Coordinator

Key Responsibilities

Transportation Operations

• Coordinate daily transportation activities and vehicle allocation.

• Plan and schedule vehicle movements as per operational requirements.

• Monitor vehicle utilization and optimize transportation costs.

• Ensure timely pickup and delivery of shipments.

Driver & Fleet Management

• Coordinate with drivers regarding trip schedules and delivery timelines.

• Monitor driver attendance, availability, and performance.

• Maintain records of vehicle documents, permits, insurance, and fitness certificates.

• Track vehicle maintenance schedules and breakdown resolutions.

Shipment Tracking & Reporting

• Track shipments and provide real-time updates to internal teams and customers.

• Prepare daily transportation reports and MIS reports.

• Maintain trip sheets, PODs (Proof of Delivery), and transportation records.

• Resolve transportation-related issues and delays proactively.

Vendor Management

• Coordinate with transport vendors and fleet partners.

• Negotiate transportation rates when required.

• Verify vendor invoices and support payment processing.

• Ensure service quality standards are maintained by transport partners.

Compliance & Documentation

• Ensure compliance with transportation regulations and company policies.

• Maintain all transportation-related documents and records.

• Coordinate vehicle permits, insurance renewals, and statutory requirements.

• Ensure adherence to safety standards and operational procedures.

Required Skills

• Transportation & Logistics Coordination

• Fleet Management

• Route Planning

• Vendor Management

• Shipment Tracking

• MIS Reporting

• Communication & Coordination Skills

• Problem-Solving Ability

• Documentation Management

• MS Excel & MS Office

Preferred Qualifications

• Graduate in any discipline (Logistics/Supply Chain preferred).

• 1–5 years of experience in transportation, logistics, or fleet operations.

• Knowledge of transportation management systems (TMS) is an advantage.

• Good understanding of transportation documentation and compliance requirements.

Key Performance Indicators (KPIs)

• On-Time Delivery Percentage

• Vehicle Utilization Rate

• Transportation Cost Control

• POD Closure Timeliness

• Vendor Performance Management

• Fleet Availability

• Customer Satisfaction

• Compliance Adherence

• It is a Full Time Warehouse / Logistics job for candidates with 2 - 5 years of experience.