Communication and correspondence
Answer and direct phone calls, and respond to emails and other correspondence.
Greet visitors and direct them to the appropriate parties.
Act as the main point of contact for external clients and stakeholders.
Office management and organization
Manage office supplies by tracking stock, ordering, and ensuring an adequate supply of materials.
Organize, store, and print company documents, including filing and archiving.
Maintain office systems, and arrange for maintenance or repair of office equipment.
Manage facility-related tasks, such as cleanliness and safety compliance.
Scheduling and coordination
Manage calendars and schedule meetings, appointments, and events.
Take minutes at meetings and help prepare agendas.
Arrange travel and accommodation for staff.
Data and records management
Enter, update, and maintain records in various databases, including personnel and financial data.
Create and manage documents, spreadsheets, and presentations.
Compile reports.
Financial support
Handle basic bookkeeping, track expenses, and manage billing cycles.
Submit expense reports.
Assist with administrative aspects of payroll or HR processes, such as onboarding.