Facility and Administration Manager

Manager - Facility & Administration Job Description Your Responsibilities: The Facility & Administration Manager will lead end-to-end facility and administration operations for the India Hub (GCC), ensuring a safe, efficient, compliant, and employee-focused workplace. The role will oversee workplace services, vendor management, office infrastructure, employee support, and operational governance while partnering with cross-functional stakeholders to drive service excellence and cost efficiency. Serve as the primary point of contact for facility and administration operations for the India Hub (GCC). Manage end-to-end administration activities including workplace services, transportation, cafeteria and pantry operations, security, office access, visitor management, and employee support services. Oversee daily facility operations to ensure a safe, compliant, and efficient workplace environment. Manage relationships with facility, security, transportation, and workplace service vendors, including vendor onboarding, performance monitoring, and compliance requirements. Coordinate procurement activities including invoice processing, Purchase Requisitions (PR), Purchase Orders (PO), and Coupa (vendor management portal)-related administration Support employee travel, visa processing, and other administrative requirements. Drive workplace safety, operational efficiency, and compliance with company policies and standards. Manage annual administration budgets, cost planning, and cost optimization initiatives. Support administration audits, vendor due diligence, and documentation compliance. Partner with cross-functional teams including ACC business leaders, HR, Finance, Procurement, IT, Legal and external partners to deliver effective workplace services. Provide timely resolution of facility-related issues and continuous improvement of workplace experience. Your Profile: 8–12 years of experience in Administration, Facilities Management, Workplace Services. Proven experience managing end-to-end administration and facility operations in a corporate environment. Experience in vendor management, workplace services, transportation, security, and office infrastructure management. Exposure to office relocation, facility transition, or workplace setup projects is highly preferred. Strong understanding of procurement processes, PR/PO management, invoice processing, and vendor management systems such as Coupa. Knowledge of workplace compliance, governance, audits, and operational risk management. Strong stakeholder management, communication, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment while maintaining high service standards. City Bengaluru State Karnataka Location Country India Experience Level Senior Level