Administrative Assistant

Our Client has been a leading exporter of New and Used machinery from Japan to the world for over 20 years. As a leading exporter of industrial machinery, we are trusted by industries worldwide. We help businesses access reliable equipment to support their operations and growth.

Role Overview

We are looking for a proactive Admin Executive to manage day-to-day office operations, coordinate customer visits, and support basic inventory and yard activities. This role is critical to ensuring smooth front-office functioning and operational coordination.

Key Responsibilities

1. Office Administration

• Act as the primary point of contact for all office-related activities

• Handle incoming calls, emails, and basic correspondence

• Ensure smooth day-to-day office operations and coordination

• Maintain Customer visit records

• Courier Handling

• Payments and Petty cash handling

2. Customer Coordination

• Schedule and manage customer appointments in advance

• Receive and assist walk-in clients professionally

• Coordinate visits to the yard for product or equipment viewing

• Accompany customers to the nearby yard

• Assist in showcasing large equipment and explaining basic details

3. Tool Room Management

• Assist in showcasing the tool room to customers.

• Maintain high security in tool room / tool room visit

• Stock Inward / Outward management

4. Data Entry Operator

• Must be able to do data mining with AI tool (preferably “Gemini”)

• Able to send email to customers regarding the available machinery.

5. Reporting & Coordination

• Report directly to the EA to MD

• Provide regular updates on office activities, customer visits, and stock status

• Must send daily reports

• It is a Full Time రిక్రూటర్ / హెచ్ఆర్ / అడ్మిన్ job for candidates with 3 - 5 years of experience.