Office Management & Operations
Calendar management: Scheduling meetings, booking rooms, and organizing executive travel.
Communication: Answering phone calls, replying to emails, and greeting visitors at reception.
Supply procurement: Ordering office inventory and tracking supplies.
Facility coordination: Overseeing equipment maintenance, repairs, and vendor relations.
Core Record Keeping & Data Management
Maintain physical and digital personnel files
Update internal databases and human resources software
Ensure data privacy and document safety
Pull metrics to build regular workforce reports [1, 2, 3]
Recruitment & Onboarding Support
Post open job ads and track incoming resumes
Schedule interviews and coordinate candidate calls
Prepare official offer letters and employment contracts
Guide new hires through orientation and paperwork [1, 2, 3, 4, 5, 6]
Daily Operations & Employee Support
Serve as the main contact for everyday HR questions
Track time-off requests, absences, and attendance sheets
Supply raw inputs like overtime or leaves to the payroll team
Explain company policies, medical cover, and benefits [1, 2, 3, 4]