Event Supervisor

Job Description – Event Coordinator / Event Supervisor

Company Name: Smile India Trust (NGO)
Job Title: Event Coordinator / Event Supervisor
Experience: 6 Months – 2 Years
Qualification: Graduate (Any Stream)
Gender Preference: Male Candidate
Job Location: South Extension & Noida Sector 45, Delhi NCR
Other Requirement: Personal Bike & Valid Driving Licence

About the Role

Smile India Trust is looking for a proactive, responsible and well-organized Event Coordinator who can manage and supervise end-to-end event activities. The candidate will be responsible for event planning, vendor coordination, documentation, on-ground execution and ensuring the smooth functioning of all events and related activities.

Key Responsibilities

• Event Planning & Coordination: Plan, organize and coordinate events, programs, campaigns and NGO-related activities.

• Vendor Management: Coordinate and collaborate with vendors, suppliers and service providers for event requirements.

• On-Ground Event Management: Handle event setup, logistics, materials, staff coordination and overall execution.

• Supervision & Team Management: Supervise on-ground activities, coordinate with team members and ensure all tasks are completed on time.

• Documentation & Reporting: Maintain event-related documents, records, bills, invoices, attendance sheets, photographs and reports.

• Logistics Management: Arrange event materials, equipment, transportation and other necessary resources.

• End-to-End Event Handling: Take ownership of event-related responsibilities, from planning and preparation to execution and post-event reporting.

• Problem Solving: Handle last-minute changes and resolve on-ground issues efficiently.

• Location Coordination: Travel between South Extension and Noida Sector 45 as per work requirements.

Required Skills & Qualifications

• Graduation in any stream is mandatory.

• 6 months to 2 years of experience in event coordination, event management, operations or a related field.

• Good communication, coordination and organizational skills.

• Ability to manage vendors, teams and multiple tasks simultaneously.

• Basic computer knowledge, including MS Excel, Word and email.

• Strong documentation, reporting and follow-up skills.

• Responsible, punctual, proactive and capable of handling on-ground responsibilities independently.

• Comfortable travelling to both South Extension and Noida Sector 45.

• Must have a personal bike and a valid driving licence.

What We Are Looking For

A hands-on candidate who can independently coordinate events, supervise activities, manage vendors, maintain proper documentation and ensure smooth execution of all event-related operations.

• It is a Full Time ఈవెంట్ మేనేజ్మెంట్ job for candidates with 6 months - 2 years of experience.