Executive Assistant

Manage and organize the meeting using Google Calendar, including scheduling, rescheduling, and coordinating meetings.

Provide high-level administrative support to the Director, including managing schedules and appointments

Prepare and organize documents for meetings, presentations, and reports.

Draft and edit communications, letters and presentations.

Ensure timely follow-up on action items from meetings

Prepare and review reports, presentations, and correspondence on behalf of the reporting.

Screen and prioritize emails, calls, and requests for meetings.

Ensure timely and efficient communication between employees and the Director, acting as the primary point of contact.

Prepare agendas, meeting minutes, and follow-up action items for internal and external meetings.

Coordinate and facilitate meetings, conference calls, and virtual appointments.

Track and prioritize emails, requests, and tasks for the reporting to ensure deadlines are met.

Monitor and manage facility management systems (FMS) related tasks, ensuring the Director is updated on important issues.