డేటా ఎంట్రీ ఎగ్జిక్యూటివ్

JOB DESCRIPTION

Data Entry & Production Coordination Executive

Department: Operations / Production

Location: Mumbai

Employment Type: Full-Time

About the Role

We are looking for a Data Entry & Production Coordination Executive who will be responsible for maintaining accurate records of raw material movement, coordinating with production teams and workshops, tracking purchase orders, and ensuring timely follow-ups with customers and vendors.

The ideal candidate should be organised, detail-oriented, good with numbers and Excel, and comfortable handling multiple follow-ups on a daily basis.

Key Responsibilities

1. Raw Material & Inventory Coordination

* Maintain accurate records of raw material issued to production units/workshops.

* Record incoming finished and semi-finished goods.

* Maintain workshop/vendor-wise records of material issued and received.

* Track pending material and production jobs.

* Identify discrepancies in quantities, weights or records and report them promptly.

* Ensure all material movements are recorded and updated on time.

2. Purchase Orders & Job Orders

* Prepare and issue Purchase Orders / Job Orders to vendors and production units.

* Maintain a complete PO register and track the status of every order.

* Coordinate regarding specifications, quantities, sizes, delivery dates and other requirements.

* Follow up on pending and overdue orders.

* Ensure completed orders are properly recorded and closed.

3. Production Coordination

* Maintain daily production and order-status records.

* Coordinate with workshops and production teams for regular updates.

* Track expected and actual completion dates.

* Prepare pending-job and delayed-order reports.

* Escalate delays or discrepancies to the concerned manager.

4. Customer Follow-Ups

* Follow up with customers regarding order details, approvals, delivery timelines and pending requirements.

* Coordinate customer requirements with the internal production team.

* Maintain updated records of customer orders and their status.

* Ensure important customer commitments are communicated to the concerned team.

5. Vendor / Karigar Follow-Ups

* Regularly coordinate with vendors, workshops and production partners.

* Follow up on pending jobs and expected completion dates.

* Obtain regular production updates.

* Maintain records of commitments and deliveries.

* Escalate repeated delays or issues when required.

6. Data Entry & Documentation

* Maintain accurate and updated records in Excel/ERP/software.

* Enter all transactions and updates on a timely basis.

* Maintain records of POs, material issues, goods received, production status and deliveries.

* Ensure physical records and system entries are properly matched.

* Prepare daily and weekly reports as required.

Daily Responsibilities

* Review pending orders and production jobs.

* Update raw material and goods-received records.

* Prepare and issue new POs/job orders.

* Follow up with vendors, workshops and customers.

* Update production and order status.

* Check pending and overdue jobs.

* Highlight discrepancies or delays to the concerned manager.

* Maintain accurate records and reports.

Key Skills Required

* Good knowledge of MS Excel

* Strong data-entry and numerical skills

* Good communication and follow-up skills

* Excellent attention to detail

* Ability to maintain systematic records

* Ability to coordinate with multiple people simultaneously

* Good organisational and time-management skills

* Ability to work independently and take ownership of assigned responsibilities

Preferred Experience

* 1–3 years of experience in data entry, production coordination, inventory, operations or a similar role.

* Experience in manufacturing, jewellery or other production-related industries will be an advantage.

Ideal Candidate

We are looking for someone who is:

* Organised and systematic

* Accurate with numbers and data

* Proactive with follow-ups

* Responsible and dependable

* Good at communication

* Comfortable working with Excel and multiple records

* Able to identify and highlight discrepancies

* Capable of handling day-to-day coordination without constant supervision

Key Performance Indicators

* Accuracy of data and records

* Timely updating of transactions

* Timely follow-up on pending orders

* Accuracy of PO and production records

* Reduction in delayed jobs

* Proper tracking of material issued and received

* Timely reporting of discrepancies and delays

The role requires ownership of the complete order-tracking process — from PO issuance and material dispatch to production follow-up, goods receipt and final completion.

• It is a Full Time బ్యాక్ ఆఫీస్ / డేటా ఎంట్రీ job for candidates with 6 months - 2 years of experience.