Personal Assistant

Position: Personal Assistant (PA) to Management

Company: Whytemade Labels Pvt. Ltd.

Location: Greater Noida, Uttar Pradesh

1. Job Purpose

To provide dedicated personal and professional assistance to senior management, ensuring effective management of daily schedules, business activities, meetings, communications and administrative responsibilities. The candidate will also support business coordination and accompany management for customer meetings and official visits across North India.

2. Key Responsibilities

A. Management & Personal Assistance

- Manage the management's daily calendar, appointments and meetings.

- Handle calls, emails and official correspondence.

- Coordinate meetings and maintain daily schedules.

- Prepare presentations, reports, meeting agendas and minutes.

- Maintain confidential documents and important records.

- Monitor pending assignments and ensure timely follow-ups.

B. Business & Customer Coordination

- Coordinate with customers, vendors and internal departments.

- Handle customer communications and business-related queries.

- Follow up on business commitments, meetings and deliverables.

- Assist in preparing quotations, proposals and presentations.

- Maintain customer databases and business records.

C. Travel & Business Visits

- Travel with senior management for business meetings and official visits.

- Undertake independent business visits whenever required.

- Coordinate customer appointments across North India.

- Manage travel bookings, accommodation and transportation.

- Prepare travel schedules, expense statements and visit reports.

- Build and maintain professional relationships with customers and business associates.

D. Administrative Responsibilities

- Coordinate with different departments for day-to-day activities.

- Ensure smooth execution of management instructions.

- Maintain proper documentation and filing systems.

- Assist in planning and executing business activities and events.

3. Candidate Profile

- Graduate in any discipline; MBA or Business Administration qualification preferred.

- 2–5 years of experience as a Personal Assistant, Executive Assistant or Management Coordinator.

- Excellent communication skills in English and Hindi.

- Proficiency in MS Office, particularly Excel, Word and PowerPoint.

- Strong organisational, coordination and follow-up skills.

- Professional personality with good interpersonal skills.

- Ability to handle confidential information responsibly.

- Self-driven, proactive and capable of working independently.

4. Mandatory Requirements

- Willingness to travel extensively across North India, including Delhi NCR, Uttar Pradesh, Haryana, Punjab, Rajasthan, Uttarakhand and Himachal Pradesh.

- Flexibility to accompany senior management on outstation business trips.

- Comfortable with flexible working schedules depending on business requirements.

5. Key Performance Expectations

- Effective management of senior management's daily schedule.

- Timely completion of assigned tasks and follow-ups.

- Smooth coordination of business meetings and travel.

- Professional handling of customer and business communications.

- Accuracy in reporting, documentation and administrative work.

Compensation: As per industry standards and experience.

• It is a Full Time Sales / Business Development job for candidates with 0 - 3 years of experience.