Retail Sales Store Incharge

1. Job Purpose

To manage the day-to-day store operations, maintain accurate inventory records, ensure proper receipt, storage and issuance of raw materials, components, consumables and finished goods, and ensure timely material availability for production while minimizing stock discrepancies and material wastage.

2. Key Responsibilities

A. Material Receipt & Inspection

Receive raw materials, aluminium, bought-out components, tools, consumables and other materials.

Verify received materials against purchase orders, delivery challans, invoices and material specifications.

Coordinate with the Quality Department for incoming material inspection wherever required.

Ensure proper documentation of material receipts and report shortages, damages or discrepancies.

B. Inventory Management

Maintain accurate stock records for raw materials, WIP, finished goods, spare parts and consumables.

Update inventory transactions in ERP, Excel or the company's inventory management system.

Monitor minimum stock levels and coordinate with Purchase for timely replenishment.

Conduct regular physical stock verification and reconcile discrepancies with system records.

Implement FIFO (First In, First Out) and maintain batch/lot traceability wherever applicable.

C. Material Issue & Dispatch

Issue materials to Production, Maintenance, Quality and other departments against authorized material requisitions.

Maintain proper records of material issues, returns and transfers.

Coordinate with Production and PPC to ensure uninterrupted material availability.

Manage packing, documentation and dispatch of finished goods as per approved instructions.

Verify quantities and relevant documents before dispatch.

D. Store Organization & Safety

Ensure proper identification, labeling and systematic storage of all materials.

Maintain housekeeping and 5S standards within the store.

Ensure safe handling and storage of materials, tools and equipment.

Identify and report obsolete, damaged, excess and slow-moving inventory.

Prevent unauthorized material movement and maintain store security.

E. Documentation & Reporting

Maintain Goods Receipt Notes (GRN), material issue slips, stock registers, return notes and dispatch records.

Prepare daily/weekly/monthly inventory reports.

Maintain records of stock shortages, excess stock, material rejection and inventory adjustments.

Support internal audits, customer audits and ISO/IATF-related documentation requirements.

Ensure all material transactions are recorded accurately and on time.

F. Coordination & Control

Coordinate with Purchase, Production, PPC, Quality, Maintenance and Accounts departments.

Follow up on pending material receipts and shortages affecting production.

Ensure materials are stored and issued according to company procedures.

Maintain accountability for store inventory and report any irregularities to management.

3. Educational Qualification

Graduate in any discipline, B.Com, or Diploma in Mechanical/Industrial Engineering preferred.

Candidates with relevant store management experience and strong inventory control skills may also be considered.

4. Experience

2–5 years of experience in stores, inventory management or material handling.

Experience in an automotive or manufacturing company is preferred.

Knowledge of raw materials, bought-out components, consumables and finished goods management is desirable.

5. Required Skills

Inventory and stock management.

MS Excel and ERP/inventory software.

GRN, material requisition and stock reconciliation.

FIFO, 5S and material traceability.

Documentation and report preparation.

Coordination, communication and team management.

Attention to detail, honesty and accountability.

6. Key Performance Indicators (KPIs)

Inventory record accuracy.

Reduction in stock discrepancies and material losses.

Timely material issuance to Production.

Zero unauthorized material issues.

Timely and accurate GRN and dispatch documentation.

Compliance with FIFO, 5S and safety requirements.

Timely completion of physical stock verification and audit documentation.

7. Personal Attributes

Responsible, disciplined and detail-oriented.

Strong ownership of inventory and store operations.

Ability to work under production deadlines.

Good coordination with cross-functional teams.

High level of integrity and commitment to company policies.

Overall Accountability: Right Material + Right Quantity + Right Identification + Right Location + Right Documentation + Timely Availability.

• It is a Full Time Retail / Counter Sales job for candidates with 6 months - 6+ years Experience.