Retail Sales Store Executive

1. Job Purpose

To manage the day-to-day store operations, material receipts, storage, inventory control, material issuance and documentation related to glass, aluminium, windows, façade, elevation and railing projects.

The Store Executive must ensure proper material accounting, prevent material wastage, maintain stock accuracy and ensure timely availability of materials at project sites.

2. Key Responsibilities

A. Material Receiving

• Receive materials from suppliers and vendors.

• Verify materials against Purchase Orders (PO), Delivery Challans (DC) and invoices.

• Check quantity, dimensions, specifications, quality and physical condition.

• Verify glass thickness, colour, type, size and specifications.

• Verify aluminium sections, profiles, hardware, accessories and railing components.

• Report damaged, short or incorrect materials immediately.

• Prepare Material Receipt Note (MRN/GRN).

B. Inventory Management

• Maintain daily stock registers for all materials.

• Monitor opening stock, receipts, issues, returns and closing stock.

• Maintain separate inventory records for each project.

• Track glass sheets, cut sizes, aluminium sections, hardware, accessories and consumables.

• Maintain minimum stock and reorder levels.

• Conduct regular physical stock verification.

• Identify slow-moving, excess, damaged and obsolete stock.

C. Material Issuance

• Issue materials only against approved Material Requisition Slips (MRS).

• Verify material requirements with site engineers and supervisors.

• Record project-wise and work-order-wise material consumption.

• Maintain proper records of glass, aluminium, hardware and railing material issued.

• Obtain signatures from the person receiving the material.

• Track material returns from installation teams and project sites.

D. Project-Wise Material Control

• Maintain separate stock and consumption reports for:

  • Glass works

  • Aluminium windows and doors

  • Structural glazing

  • Curtain wall and façade works

  • Building elevation works

  • Glass railings

  • SS/MS railings

  • Shower partitions and other glass works

• Monitor material consumption against BOQ and approved drawings.

• Coordinate with site teams to avoid excess material ordering and wastage.

• Maintain glass breakage and material wastage records.

E. Storage & Safety

• Ensure proper storage of glass using suitable A-frames and safety supports.

• Maintain proper stacking of aluminium sections and profiles.

• Store hardware, silicone, gaskets, fasteners and accessories systematically.

• Follow FIFO/FEFO wherever applicable.

• Maintain proper labelling and material identification.

• Ensure housekeeping, fire safety and safe material handling.

• Follow safety procedures during loading and unloading.

F. Documentation & Reporting

• Maintain:

  • Material Inward Register

  • Material Outward Register

  • Stock Register

  • Material Requisition Register

  • Project-Wise Material Consumption Register

  • Material Return Register

  • Damage and Breakage Register

  • Scrap Register

  • Vendor Delivery Register

• Submit daily material movement reports.

• Prepare weekly and monthly stock reports.

• Coordinate with Purchase, Accounts, Project and Site Teams.

3. Required Skills & Qualifications

• Graduate / Diploma / Intermediate qualification preferred.

• 2–5 years of experience in stores or inventory management.

• Experience in glass, aluminium, façade, construction or building materials preferred.

• Knowledge of glass types, thicknesses, dimensions and specifications.

• Basic knowledge of aluminium profiles, hardware and railing accessories.

• Good command of MS Excel and inventory management software.

• Knowledge of GRN, PO, DC, MRS and stock reconciliation.

• Good coordination and communication skills.

• Strong attention to detail and accountability.

4. Key Performance Indicators (KPIs)

1. Stock accuracy – Minimum 98%.

2. Material inward and outward documentation – 100%.

3. Material issue against approved requisition – 100%.

4. Reduction in material wastage and breakage.

5. Timely submission of daily and monthly reports.

6. Zero unauthorized material issuance.

7. Timely identification of shortages and excess stock.

8. Proper project-wise material reconciliation.

5. Authority & Accountability

• Responsible for all materials physically available in the assigned store.

• Cannot issue materials without authorized requisition.

• Must report shortages, damages and discrepancies immediately.

• Responsible for maintaining accurate inventory records.

• Accountable for unauthorized material movement and negligence in store management

• It is a Full Time Retail / Counter Sales job for candidates with 2 - 6+ years Experience.