HR/Admin Senior HR Executive

Company Profile:  

  Our Client is based in Mumbai, providing bespoke software development, support, and back-office services to hedge funds and asset managers in New York and London. They design and maintain front-to-back trading systems—including order blotters, security master, market data feeds, trade management, P&L and risk engines, and dashboard/reporting systems—tailored for the capital markets industry.  Their company currently manages approximately $9.5 billion, representing a diverse set of sophisticated global institutional investors, including public and corporate pension funds, university endowments, charitable foundations, sovereign wealth funds, insurance companies and banks. 

Position Title: Senior HR Executive

Qualifications: Graduate in any discipline or MBA/PGDM in HR (Preferred)

Experience: 4-5 Years 

Job Location: Andheri, Mumbai.

Working Days: 5 Days (Work from Office)

Job Brief: 

  We are looking for an HR & Recruitment professional with 4–5 years of experience to manage end-to-end recruitment, HR operations, payroll & compliance, and office administration. The role requires hands-on experience in technical and non-technical hiring, employee lifecycle management, payroll inputs, statutory compliance, performance management, employee engagement, and vendor coordination. Candidates with experience in an IT/software services environment and strong communication and documentation skills will be preferred.

Roles & Responsibilities:   

  Recruitment

• Run the full cycle for technical and non-technical roles: intake with the hiring manager, JD, sourcing, screening, scheduling, offer, closure.

• Screen for .NET/Java/UI engineering profiles enough technical literacy to filter resumes before they reach the panel.

• Negotiate offers, run reference checks, and stay in touch with candidates throughout Day 1.

HR Operations:

• Manage Onboarding and induction documentation, probation, background verification, Internal Transfer.

• Maintain employee records, contracts, confirmations and the HRMS as the single source of truth.

• Run the appraisal and confirmation cycles; help managers write clear, specific feedback.

• Handles grievances, disciplinary actions, performance improvement plans (PIPs), and conflict resolution.

• Handle attendance, leave policy, exits, exit interviews and attrition analysis.

Payroll & Compliance:

• Process monthly payroll input: attendance, leave, LOP, reimbursements, variable payouts and full-and-final settlements.

• Statutory compliance - PF, ESIC, PT, TDS, gratuity and Shops & Establishment filings, on time, every month.

• Coordinate with the finance team and the labour law consultant, reconcile registers and resolve queries within the cycle.

• Maintain salary structures, CTC breakups, increment letters and investment-proof collection.

Admin & Office:

• Manage the Registered office and Branch Office.

• Organize internal events, celebrations and engagement activities. Handle and organise the Outdoor activities for employees.

• Manages vendors for travel/bookings, plans town halls/offsites, and handles daily facility operations.
   

Required Skills Set:

• 4-5 years in a combined HR and recruitment role, preferably in an IT or software services company.

• Demonstrated ownership of end-to-end hiring, including technical roles.

• Working knowledge of Indian payroll and statutory compliance (PF, ESIC, PT, TDS, gratuity).

• MBA/PGDM in HR is an advantage.

• Clear written and spoken English; able to draft offer letters, policies and mails without hand-holding.

Good to Have:

• Exposure to Payroll, HR, Recruitment, and Administration within a single role.

• Experience working in a 30–40 employee organization with a lean HR team.

• Familiarity with Capital Markets or BFSI hiring terminology and practices.

• Experience in drafting HR policies and developing an employee handbook from scratch.

• Experience in vendor and consultant management, including negotiation and coordination.

• It is a Full Time Recruiter / HR / Admin job for candidates with 4 - 6+ years Experience.