Secretary - Corporate Real Estate Management Support Services

Secretary-SUPPORT SERVICES-Corporate Real Estate Management(CREM) JD - Secretarial (Non-CS) Key Roles & Responsibilities Board Committee related Co-ordination with the directors for travel arrangements for meetings, etc. Booking meeting rooms / blocking calendars, etc. Preparation of notice, agenda, & co-ordination for agenda papers for a few Board Committee meetings, with other departments Co-ordination with CREM/IT for Board Committee meeting arrangements Uploading of agenda papers for Board Committee meetings on the Meetings Management application Co-ordination with compliance department for submitting Agenda papers, minutes, other documents to RBI w.r.t. a few Board Committee meetings Co-ordination with Statutory Auditors/Secretarial Auditors/IFC Auditors / Internal Auditors for a few Board Committee meeting agenda papers, minutes, etc. Checking of Letters of Authority with the authority master data on the internal portal and making changes to the master data, as necessary Drafting of circular resolutions w.r.t. matters under the purview of LESTOM-D (administrative matters – giving authorities for various matters, opening bank / demat accounts, etc.) Maintaining and sharing of director / KMP details with various departments in the Bank. Sharing of certified true copy of minutes, resolutions. Preparing / collating / reviewing / furnishing information to queries sought by various teams during RBI inspection related to a few Board Committees. Scanning of papers, minutes, etc. related to the Board/ few Board Committees Preparation of index of meetings and minutes Preparation of Attendance Sheets and person Responsible charts for a few Board committees Maintenance of records (electronic and physical) pertaining to the few Board committees Assist in preparation of Presentations Assist in preparation of Reports under Insider Trading Updation of Statutory Registers Assist in checking disclosures under the Insider Trading Code (half yearly) and updation of records Checking HR data w.r.t. Insider Trading Others Requirements: Education : Graduate, Semi-qualified (CS/CA) preferable Experience : Preferably in banking industry in secretarial / compliance / accounts / legal function Experience : 8-14 years about 8 to 10 years Skills : Command over English (writing, reading and speaking), Proficient in using MS Word, excel, power point. General understanding of document maintenance and document sharing processes and platforms Experience Level Executive Level