Secretarial Team Member

Secreterial Team Member-SUPPORT SERVICES-Secreterial KOTAK MAHINDRA BANK LIMITED Function: Secretarial Location: Kotak Infinity, Infinity IT Park, 6 th Floor, near Film City road, Malad (East) Job Role: Secretarial Team Member Reporting: Company Secretary Job Description: Will be part of the Secretarial Team and responsible for the following: Companies Act related: Preparation of applicable ROC forms, filing; Preparation of draft agenda and notes to agenda for the Board / Committee level meetings; Draft Minutes preparation, follow ups, etc.; Uploading in paperless module; Preparation of extracts of the minutes of the meetings, resolutions; Circular resolutions Verifying declarations relating to trading code of conduct; annual declarations/disclosures; Board evaluation; Verifying Charge forms, signing of CS’s DSC; Website updation; Preparation of covering letters for all correspondences with the regulators, printing of secretarial and compliance related documents; SEBI Compliances related: Preparation of Intimations/statements/Reports/declarations to BSE as per SEBI LODR requirements/Stock Exchange SEBI compliances for Committee / Board agenda Inspection of the trades of Designated persons/affected persons and compliance to Trading code of Conduct Structural Digital Database compliance Scores, Smart ODR compliances RBI Compliances related: Support to RBI compliance team on secretarial/other matters CSR related: CSR Committee scheduling; preparation of agenda/notes to agenda; following up with Group CSR team; CSR related work: MOUs, Payments/Release letters, Receipts, etc. Others: DSC register updation; Follow ups; Procuring DSCs, etc. To check directors/members availability for Committees, Board & GM meetings; Coordination with other departments for agenda, actionable, submission, compliance, filing of statutory returns/forms/disclosures Preparation of PAS-3, updating about change in Committees / Board / Directions / Action Taken Report (of previous Committee(s)/Board directions/actionable) Updation of Attendance registers (directors, invitees, auditors, etc.); Organize time / date / meeting rooms, sending reminders for the meetings Maintenance of files; Arranging All Committee and Board files Timely payments for ROC forms, sitting fees / commission / dividend, Director(s) travel, CSR expenditure release / tranches, related work for filing results, etc.; Job Skills: Flair for writing Minutes, letters, etc..; Ensure timeliness and meeting of deadlines; Ability to handle pressure / do multi-tasking; Upto date on all the Guidelines/Provisions/regulatory requirements; Good communication skills, confident and a positive attitude;