Payroll Executive

Job Title: Payroll Executive

Location: Lower Parel / Curry Road, Mumbai
Experience: 3–6 Years
Payroll Size: 1,500+ Employees/Workers

Job Summary

We are seeking a detail-oriented Payroll Executive with hands-on experience in managing payroll for a large workforce of 1,500+ employees and workers. The ideal candidate should possess strong expertise in payroll processing, contractor payments, data management, and advanced Excel skills, ensuring accurate and timely salary disbursement along with statutory compliance.

Key Responsibilities

Payroll Processing

• Manage end-to-end payroll processing for 1,500+ employees, including permanent staff, contractual workers, and daily wage employees

• Process monthly salaries, overtime, incentives, deductions, arrears, and full & final settlements

• Ensure timely and accurate salary disbursement

Contractor & Labour Payments

• Handle contractor billing, labour payments, and wage reconciliation

• Validate attendance, man-days, and rates as per agreements before processing payments

• Coordinate with contractors to resolve discrepancies and payment-related queries

Attendance & Data Management

• Collate and validate attendance data from biometric/WMS systems

• Maintain accurate payroll records, employee master data, and wage registers

• Ensure strong data control, accuracy, and confidentiality

Statutory Compliance

• Manage statutory deductions including PF, ESIC, PT, LWF, TDS, etc.

• Prepare and file statutory returns, ensuring timely compliance

• Coordinate with consultants and government authorities when required

Reporting & MIS

• Prepare payroll MIS, cost reports, variance analysis, and headcount reports

• Support internal/external audits with payroll data and reconciliations

• Generate management reports as required

Excel & Systems

• Utilize advanced Excel functions (VLOOKUP/XLOOKUP, Pivot Tables, formulas, data validation) for payroll processing and reporting

• Ensure high data accuracy while handling large volumes of employee data

• Collaborate closely with HR and Finance teams on payroll-related activities

Key Skills & Competencies

• Experience in managing high-volume payroll (1,500+ headcount)

• Strong proficiency in advanced Excel and data handling

• Good understanding of labour laws and statutory compliance

• High attention to detail and accuracy

• Ability to manage tight deadlines and large datasets

• Strong coordination and communication skills

Qualification

• Bachelor’s degree in Commerce, Finance, HR, or a related field

• Certification in Payroll or Labour Laws will be an added advantage

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 6+ years Experience.