HR/Admin Payroll Executive

Manage end-to-end attendance and payroll operations for approximately 450 employees deployed across retail stores and multiple locations pan India.

Collect, consolidate, validate, and maintain monthly attendance records received from Store Managers, Regional Managers, and other reporting authorities.

Monitor attendance regularisation, missing punches, absenteeism, weekly offs, holidays, approved leaves, overtime, and loss of pay (LOP).

Prepare monthly payroll working sheets based on validated attendance, approved salary structures, incentives, reimbursements, deductions, arrears, and other authorised inputs.

Validate employee-wise payable days, gross salary, deductions, and net payable salary before payroll finalisation.

Ensure timely and accurate payroll processing in accordance with the approved payroll calendar.

Reconcile monthly payroll with attendance records, employee master data, previous-month payroll, and approved salary revisions.

Identify and resolve discrepancies relating to attendance, salary calculations, employee master data, and payroll deductions.

Prepare monthly payroll MIS, including region-wise and store-wise payroll costs, attendance summaries, headcount, salary payable, and payroll variance reports.

Maintain employee-wise salary records, payroll trackers, salary hold lists, and payroll correction records.

Coordinate with Finance, HR, Regional Managers, Store Managers, and external payroll service providers for payroll processing and salary disbursement.

Validate payroll-related statutory deductions, including PF, ESIC, Professional Tax, and TDS, in coordination with the HR Compliance team.

Maintain accurate employee master data, including joining dates, exit dates, bank details, compensation structures, and other payroll-related information.

Manage HRMS attendance and payroll data, identify system discrepancies, and coordinate necessary corrections.

Ensure payroll documentation, approvals, reconciliations, and supporting records are maintained for audit purposes.

Handle employee payroll queries and ensure timely resolution of salary-related concerns.

Maintain strict confidentiality of employee salary information and payroll records.

Identify opportunities to automate attendance consolidation, payroll reconciliation, and MIS reporting to improve accuracy and operational efficiency.

Ensure adherence to company policies, payroll cut-off dates, internal controls, and applicable statutory requirements.