Operation Executive

Job Description – Office Operations Coordinator

Location: Mumbai, Maharashtra | Department: Administration & Operations

Position: Office Operations Coordinator
Experience: 2–5 Years Strong coordination and communication skills may also be considered)
Employment Type: Full-Time
Working Days: Monday to Saturday (as per company policy)

1. Job Summary

We are looking for a proactive and well-organised Office Operations Coordinator to coordinate with all departments and ensure smooth day-to-day office operations.

The candidate will act as a central coordination point between departments, streamline workflows, monitor daily activities, follow up on pending tasks and ensure effective communication across the organisation.

2. Key Responsibilities

Office & Department Coordination

· Coordinate with all departments, including Recruitment, Sales, HR, Accounts and Administration.

· Ensure smooth communication and coordination between teams.

· Monitor daily departmental activities and work progress.

· Follow up with department heads and employees on pending assignments.

Operations & Workflow Management

· Streamline daily office processes and improve operational efficiency.

· Identify operational gaps and suggest improvements.

· Maintain daily activity reports, trackers and management updates.

· Ensure timely completion of assigned tasks and activities.

Administration & Management Support

· Handle general office administration and coordination.

· Organise meetings, maintain records and manage documentation.

· Assist management with daily operational reports.

· Coordinate employee attendance, leave records and office requirements.

· Ensure office discipline and adherence to company policies.

3. Required Skills

· Excellent communication and interpersonal skills.

· Strong coordination and follow-up abilities.

· Good organisational and multitasking skills.

· Proficiency in MS Excel, Word, Outlook and Google Sheets.

· Ability to manage multiple departments simultaneously.

· Problem-solving and time-management skills.

· Professional attitude and ownership of responsibilities.

4. Educational Qualification

· Graduate in any discipline (B.Com, BBA, BA or equivalent).

· Additional certification in Office Administration or Operations Management will be an advantage.

5.Reporting Structure

Reports To: Director / Senior Management

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 6+ years Experience.