Office Manager

JOB DESCRIPTION – OFFICE MANAGER

Company: FEPL Engineering Pvt. Ltd.
Location: CBD Belapur, Navi Mumbai
Department: Administration & Operations
Employment Type: Full-Time

About the Role

FEPL Engineering Pvt. Ltd. is looking for an experienced and responsible Office Manager to oversee the smooth functioning of office operations while coordinating with the Accounts, Stores, Dispatch, Purchase, and Workshop departments.

The ideal candidate should possess strong administrative skills, hands-on experience in Tally Prime, and a good understanding of engineering/manufacturing operations, including fabrication, welding, machining, and material movement.

Key Responsibilities

1. Accounts & Finance

• Maintain day-to-day accounts in Tally Prime.

• Generate Sales Invoices, Purchase Entries, Credit Notes, Debit Notes, and Payment Vouchers.

• Maintain cash book, bank book, and petty cash records.

• Prepare outstanding receivable and payable reports.

• Coordinate with the Chartered Accountant for GST, TDS, audits, and statutory compliance.

• Reconcile bank statements and maintain financial records.

2. Purchase & Vendor Coordination

• Float enquiries and obtain quotations from vendors.

• Prepare Purchase Orders (POs).

• Follow up with suppliers for timely material delivery.

• Maintain vendor database and purchase records.

• Compare quotations and assist management in vendor selection.

• Coordinate with stores and workshop regarding material requirements.

3. Stores & Inventory Management

• Maintain stock of raw materials, consumables, welding electrodes, fasteners, tools, PPE, and finished goods.

• Record inward and outward material entries.

• Issue materials to the workshop against approved requisitions.

• Conduct periodic stock verification.

• Prepare stock reports and identify shortages.

• Ensure proper material storage and inventory control.

4. Dispatch & Logistics

• Prepare:

  • Delivery Challans

  • Tax Invoices

  • E-Way Bills

  • Packing Lists

  • Transport Documents

• Coordinate with transporters and courier services.

• Track dispatches and ensure on-time deliveries.

• Maintain dispatch registers and customer delivery records.

• Coordinate with customers regarding dispatch schedules.

5. Workshop & Production Coordination

• Coordinate with the fabrication and welding team regarding ongoing jobs.

• Maintain Job Cards and Work Orders.

• Monitor production progress and pending jobs.

• Ensure raw materials are available before production starts.

• Coordinate with supervisors for daily work planning.

• Follow up to ensure jobs are completed as per delivery schedule.

• Maintain production records and completion status.

6. Office Administration

• Manage daily office administration.

• Maintain employee attendance and leave records.

• Coordinate housekeeping and office maintenance.

• Maintain company documents and filing systems.

• Handle incoming calls, emails, visitors, and correspondence.

• Coordinate meetings and maintain office calendars.

• Support management with reports and documentation.

7. Customer & Internal Coordination

• Communicate professionally with customers regarding orders, dispatches, and delivery schedules.

• Coordinate between Accounts, Purchase, Stores, Workshop, and Management.

• Resolve operational issues efficiently.

• Ensure smooth workflow between departments.

Required Skills

• Strong knowledge of Tally Prime.

• Excellent MS Excel, Word, and Outlook skills.

• Knowledge of GST billing and accounting.

• Understanding of engineering materials and manufacturing processes.

• Knowledge of fabrication, welding, machining, and workshop operations.

• Experience in inventory and store management.

• Strong documentation and reporting skills.

• Good communication and leadership abilities.

• Ability to manage multiple tasks and meet deadlines.

Qualifications

• Bachelor's Degree in Commerce, Business Administration, or a related field.

• 2–3 years of experience in an engineering or manufacturing company.

• Experience in fabrication, heavy engineering, or industrial equipment manufacturing will be preferred.

Preferred Experience

Candidates having experience in companies involved in:

• Fabrication

• Welding

• Industrial Automation

• Machine Manufacturing

• Process Equipment

• Heavy Engineering

will be given preference.

Salary

₹25,000 – ₹30,000 per month (Negotiable based on experience and skills).

Office Timing & Discipline

Reporting time: 08:50 AM

Office Start Time: 9:00 AM

Lunch Break: 01:30-2:00 PM

Daily Work Report Submission: By 06:15 PM

Leaving Time: 06:30 PM

Why Join FEPL Engineering Pvt. Ltd.?

• Opportunity to work in a growing engineering company.

• Exposure to complete business operations—from accounts to production.

• Supportive work environment with opportunities for learning and career growth.

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 3 years of experience.